Feb 23, 2026

Best Virtual Assistants for Real Estate Agents in 2026

A real estate virtual assistant handles lead follow-up, transaction coordination, MLS listings, marketing, and admin — typically for $500-$2,000/month. For agents spending the bulk of their time on tasks that don’t directly generate revenue, a VA frees up hours each week to focus on client relationships and closings.

Below we compare the top real estate VA companies, break down pricing by location and model, and cover how AI tools are changing the math.

What a Real Estate VA Actually Does

Real estate VAs handle a wide range of tasks, but they fall into five main categories:

Lead Management

Responding to new inquiries (email, phone, text, chat)
Qualifying leads through initial conversations
Cold calling and outbound prospecting
Managing drip campaigns and follow-up sequences
Updating CRM records (Follow Up Boss, KVCore, Chime, etc.)

Transaction Coordination

Tracking deadlines, contingencies, and milestones
Coordinating between agents, lenders, title companies, and inspectors
Preparing and organizing documents (contracts, disclosures, agreements)
Managing closing checklists
Processing invoices and tracking expenses

Listing & Property Management

Creating and updating MLS listings
Uploading photos and property details across platforms
Pulling comparable market data (CMAs)
Coordinating showings, inspections, and appraisals
Managing lockbox access and scheduling

Marketing

Creating social media content and scheduling posts
Designing flyers, brochures, and email campaigns
Managing online advertising (Facebook, Google, Instagram)
Maintaining your website and blog
Writing listing descriptions and market updates

Administrative

Email and calendar management
Data entry and CRM cleanup (removing duplicates, categorizing contacts)
Digital filing and document organization
Booking travel and event coordination

One important limitation: VAs cannot perform any tasks that require a real estate license — no negotiating on behalf of clients, providing official property valuations, or signing legal documents.

Top Real Estate VA Companies

1. MyOutDesk — Best Overall for Real Estate

MyOutDesk is the largest virtual staffing company focused on the US real estate market, with over 7,500 clients across the industry.

Pricing:

Month-to-month: $1,988/month (full-time)
6-month contract: $1,848/month
Annual contract: $1,788/month

Why real estate agents choose them: MyOutDesk VAs go through FBI-grade background checks, DISC personality profiling, and a proprietary 10-day training program (MOD University) that covers real estate-specific tools and workflows. They claim to screen the top 0.7% of applicants.

Best for: Agents and teams who need full-time, real estate-trained support and want a managed service that handles the hiring, training, and HR.

2. Virtudesk — Best for Flexible Hours

Virtudesk offers Philippines-based VAs with flexible hourly pricing and task-specific specialization.

Pricing: $450 setup fee + $9.55-$13.30/hour depending on task specialization. Full-time works out to roughly $1,500-$2,100/month.

Why real estate agents choose them: Virtudesk assigns a dedicated VA plus a team manager who oversees quality and productivity. They include productivity tracking tools so you can see exactly how your VA spends their time.

Best for: Agents who want visibility into VA productivity and prefer hourly billing over flat monthly rates.

3. Transactly — Best for Transaction Coordination Only

Transactly specializes exclusively in transaction coordination — they don’t do general admin, marketing, or lead gen.

Pricing: $359 per transaction (listing management from $127/listing). Available in all 50 states.

Why real estate agents choose them: If your biggest bottleneck is managing the paperwork between contract and closing, Transactly’s per-transaction pricing is straightforward.

Best for: Agents who are strong on lead gen and marketing but need help managing the closing process. The per-transaction model makes costs predictable and directly tied to revenue.

4. Summit VA Solutions — Best for Trained Real Estate VAs

Summit VA Solutions provides Philippines-based VAs who complete 160 hours of real estate-specific software training before being placed with clients.

Pricing: $1,500/month for full-time support (40 hours/week, 1-year contract).

Why real estate agents choose them: The 160-hour training program covers MLS systems, real estate CRMs, transaction management platforms, and marketing tools. VAs are background-checked and personality-tested.

Best for: Agents who want a VA that’s ready to hit the ground running with real estate tools from day one, without extensive onboarding on your end.

5. Brivity VA — Best for Personality Matching

Brivity offers what they call a “Talentfolio” — personality-matched VA selection that goes beyond skills to find someone who works well with your communication style.

Pricing: $1,250-$1,750/month for full-time support. Project-based and part-time options also available.

Why real estate agents choose them: The personality matching helps build a lasting working relationship. Brivity also integrates directly with their CRM platform, creating a seamless workflow.

Best for: Agents already using Brivity’s CRM who want an integrated VA experience, or anyone who values personality fit as much as skills.

6. TaskBullet — Best for No-Commitment Trial

TaskBullet uses a “bucket” system — you prepurchase hours at a set rate and use them within 90 days. No long-term contract.

Pricing: $6.50-$30/hour depending on the bucket size and VA location (US or Philippines). Free trial with 60-day money-back guarantee.

Why real estate agents choose them: The bucket system and money-back guarantee make TaskBullet the lowest-risk way to try a real estate VA.

Best for: Agents trying a VA for the first time who want flexibility and a safety net.

7. General VA Companies with Real Estate Experience

These aren’t real estate-specific but serve many agents:

Wing Assistant — Full-time from $1,099/month. Industry-specific VAs available for real estate. See our best VA companies roundup.
Time Etc — US-based VAs from $380/month (10 hours). Good for agents who need light admin support without full-time commitment.
BELAY — US-based VAs starting around $2,200/month. A strong option if you want a domestic assistant with professional-grade admin skills. Read our full BELAY review.

Real Estate VA Pricing Breakdown

Pricing varies dramatically based on location and how you hire. For a deeper look at VA costs across industries, see our complete guide to virtual assistant pricing.

By Location

VA Location	Hourly Rate	Full-Time Monthly
Philippines (through agency)	$9-$15/hr	$1,500-$2,400
Philippines (direct hire)	$4-$8/hr	$640-$1,280
Latin America	$10-$20/hr	$1,600-$3,200
US-based	$25-$50/hr	$4,000-$8,000

By Pricing Model

Model	Typical Cost	Best For
Full-time monthly retainer	$1,500-$2,000/mo	Agents with consistent daily workload
Hourly packages	$380-$2,160/mo	Agents with variable needs
Per-transaction	$359/deal	Transaction coordination only
Bucket/prepaid hours	$6.50-$30/hr	Testing VAs before committing

Philippines VA Salary by Experience

Experience Level	Monthly Salary
Entry-level	$292-$430
Mid-level	$548-$714
Senior	$868-$1,204

These are direct-hire rates. Add 40-80% for agency overhead.

How AI Is Changing Real Estate VA Work

The conversation isn’t “VA vs. AI” anymore — it’s “VA + AI.”

Where AI handles things better than a human VA:

Instant lead response: AI chatbots like Structurely and Verse.ai engage new leads within seconds, 24/7. Speed-to-lead is critical in real estate, and no human VA can respond at 2 AM consistently.
Scheduling: An AI scheduling assistant like Carly AI handles showing coordination, buyer consultations, and listing appointments through email and text — at a fraction of VA cost.
Virtual staging: Tools like BoxBrownie and Matterport create staged photos and 3D tours that help sell properties faster. According to industry data from RESA and NAR, staged homes sell up to 73% faster and can see 1-5% higher offers.
Market analysis: AI-powered valuation tools (HouseCanary, Zillow Zestimate) process comp data faster than any VA.
Automated follow-up sequences: AI-driven CRMs can now trigger personalized email and text sequences based on lead behavior — like opening a listing link or revisiting a property page.

Where human VAs still win:

Relationship-based follow-up with warm leads
Complex transaction coordination requiring judgment calls
Client communication that needs empathy and nuance
Vendor coordination and negotiation
Creative marketing that reflects your personal brand

The hybrid approach: Use AI for scheduling, lead qualification, data processing, and market analysis. Use your human VA for client communication, transaction management, and marketing strategy. Agents using this combination can save significant time on routine work while maintaining personal touch where it matters.

Major brokerages are already moving this direction — eXp Realty launched “Mira,” a proprietary AI assistant designed to augment their agents’ productivity.

How to Hire Your First Real Estate VA

Step 1: Define Your Tasks

Before you start looking, track your time for one week. Write down every task you do and how long it takes. Then mark which tasks:

Are repetitive and follow clear processes (delegate these first)
Require your personal expertise or license (keep these)
Could be handled by AI instead of a human (use AI tools)

Step 2: Start with One Role

Don’t try to hire one VA to do everything. Pick your biggest bottleneck:

Lead follow-up if leads are falling through the cracks
Transaction coordination if deals are getting chaotic
Social media and marketing if your online presence is inconsistent
General admin if you’re drowning in email and scheduling

Step 3: Create SOPs

Standard Operating Procedures save you hours of repeated explanation. Record Loom videos walking through each process. Document steps in a shared Google Doc. Your VA will reference these daily.

Step 4: Choose Your Model

Agency (MyOutDesk, Virtudesk, Summit): Higher cost, but they handle hiring, vetting, and management. Best for agents who don’t want to manage the hiring process.
Direct hire (OnlineJobs.ph, Upwork): Lower cost, but you handle everything. Best for agents comfortable managing remote workers.
Hybrid (AI + human VA): Lowest total cost, highest output. Best for tech-comfortable agents.

Step 5: Onboard Properly

Daily check-ins for the first 2-4 weeks
Weekly check-ins after that
Clear communication channels (Slack, WhatsApp, or email)
Regular feedback on quality and priorities

Most VAs take 2-4 weeks to ramp up. Give the relationship at least 60-90 days before evaluating ROI.

FAQ

How much does a real estate virtual assistant cost?

Most agents pay $1,500-$2,000/month for a full-time Philippines-based VA through an agency, with US-based options running significantly higher. See the full pricing breakdown above for per-transaction, hourly, and direct-hire options.

What tasks should I delegate to a real estate VA first?

Start with lead follow-up and CRM management — these are high-impact, process-driven tasks where most agents lose the most time. Transaction coordination is a close second. Save marketing and social media delegation for after your VA is comfortable with the basics.

Should I hire a US-based or overseas real estate VA?

Overseas VAs (Philippines, Latin America) cost 60-80% less and handle most real estate tasks well. However, if your VA needs to make calls to US clients or do work that requires cultural fluency and native English, a US-based VA is worth the premium. Many agents compromise with Latin American VAs who offer timezone alignment at mid-range pricing.

Can a virtual assistant replace a transaction coordinator?

Yes — transaction coordination is one of the most common real estate VA roles. Companies like Transactly specialize in it. A trained VA can manage the entire process from contract to closing, including tracking deadlines, coordinating with lenders and title companies, and keeping all parties updated. Just remember the licensing limitation noted above.

How do AI tools compare to a real estate VA?

AI tools like Carly AI (scheduling), Structurely (lead qualification), and BoxBrownie (virtual staging) handle specific tasks faster and cheaper than human VAs. The best approach is using both, as outlined in the hybrid section above.

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