How to Schedule a Meeting with Carly in Under 30 Seconds
You signed up for Carly. You connected your calendar. Now what?
Here’s the simplest thing you can do: schedule a meeting by sending one email. That’s it. One email, and Carly takes care of the rest — finding times, reaching out, and putting the event on your calendar.
Let’s walk through exactly how it works.
Step 1: Send Carly an Email
Compose a new email. Put the person you want to meet with in the To field, and CC carly@usecarly.com.
Write your email naturally — Carly reads the context and figures out what to do.
Your email:
From: you@yourcompany.com To: jamie@designstudio.co CC: carly@usecarly.com Subject: Catch up this week?
Hey Jamie,
Want to grab 30 minutes this week to go over the new mockups? Carly can find a time that works for both of us.
That’s it. Hit send.
Step 2: Carly Checks Your Calendar and Proposes Times
Within a minute or two, Carly replies to the thread with times that work on your calendar:
From: carly@usecarly.com To: jamie@designstudio.co CC: you@yourcompany.com Subject: Re: Catch up this week?
Hi Jamie,
I’m helping find a time for you and [Your Name] to connect. Here are some options:
- Wednesday, February 28 at 10:00 AM EST
- Wednesday, February 28 at 2:30 PM EST
- Thursday, February 29 at 11:00 AM EST
Do any of these work for you? If not, let me know and I’ll find more options.
Notice: Carly already knows your timezone, your working hours, and your existing meetings. She only proposes times when you’re actually free.
Step 3: They Reply, Carly Confirms
Jamie picks a time by replying to the thread:
From: jamie@designstudio.co Subject: Re: Catch up this week?
Wednesday at 2:30 works!
Carly takes it from here:
From: carly@usecarly.com Subject: Re: Catch up this week?
Great! I’ve created a calendar event:
Catch up — [Your Name] & Jamie
Wednesday, February 28 at 2:30 PM EST
Google Meet link included
You’ll both receive a calendar invite shortly.
Done. The meeting is on both calendars with a video link. Total time on your end: about 15 seconds to write that first email.
What If They Can’t Make Any of the Times?
No problem. If Jamie replies saying none of the times work, Carly automatically proposes a new set:
From: jamie@designstudio.co Subject: Re: Catch up this week?
Hmm, I’m pretty packed this week. Could we do early next week?
From: carly@usecarly.com Subject: Re: Catch up this week?
Of course! Here are some times early next week:
- Monday, March 3 at 9:30 AM EST
- Monday, March 3 at 1:00 PM EST
- Tuesday, March 4 at 10:00 AM EST
Do any of these work?
Carly keeps going until a time is locked in. You don’t have to do anything.
Tips to Get the Most Out of It
Be specific when you want to be. Carly picks up on details:
- “Schedule a 1-hour meeting next Tuesday afternoon” — she’ll only propose Tuesday PM slots
- “Find a time before Friday” — she’ll stay within the week
- “Set up a call with a Zoom link” — she’ll use Zoom instead of Google Meet
Set your preferences once. In your Carly dashboard, you can configure:
- Working hours (so Carly never proposes times outside them)
- Default meeting length
- Preferred video call provider (Google Meet, Zoom, or Teams)
- Buffer time between meetings
You don’t even need the dashboard. You can email Carly your preferences directly:
To: carly@usecarly.com Subject: Preferences
Hey Carly, my working hours are 9am-5pm EST, Monday through Friday. Default to 30-minute meetings and always use Zoom for video calls.
Carly saves it and applies it going forward.
That’s It
One email. Carly handles the back-and-forth, finds the right time, and puts it on both calendars. No scheduling links. No “when are you free?” threads. No copy-pasting time slots.
Just tell Carly who you want to meet with, and she takes care of the rest.
Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
Get Carly Today →Or try our Free Group Scheduling Tool