14 Best AI Notetakers for 2026 (Tested & Compared)
You’re in a meeting. Someone mentions a deadline. You make a mental note. Then someone else asks a question. By the time you open your notebook, that deadline is gone.
This happens constantly. The average professional spends 23 hours per week in meetings. That’s a lot of information to capture manually while also participating in the conversation.
The best AI notetakers solve this. These AI note taker apps record, transcribe, and summarize your meetings automatically. No more scribbling while someone talks. No more missing action items because you were focused on the discussion.
But with dozens of AI meeting assistant options flooding the market, picking the right one isn’t straightforward. Some send a visible bot to your calls (which can feel awkward). Others work invisibly. Some excel at automatic meeting transcription while others go further with coaching and analytics.
This guide breaks down the 14 best AI notetakers available in 2026. We’ll cover what each does best, what it costs, and which type of user it fits. By the end, you’ll know exactly which tool matches your workflow.
What to Look for in an AI Notetaker
Before diving into the best AI notetakers, here’s what actually matters when choosing an AI meeting assistant:
Bot vs. Bot-Free Recording Some tools send a virtual participant to your meeting. Everyone sees “Fireflies.ai” or “Fathom Notetaker” join the call. Other tools record device audio invisibly. Neither approach is universally better. Bot-free feels more natural but may miss remote participants’ audio quality. Bot-based captures everything cleanly but announces its presence.
Transcription Accuracy Most AI transcription tools claim 90%+ accuracy. In reality, performance varies based on accents, audio quality, and technical vocabulary. The best AI notetakers let you add custom dictionaries for industry terms.
AI Summary Quality Transcription is table stakes. The real value comes from summaries that extract action items, decisions, and key points without you reading through an hour of text.
Language Support If you work with international teams, language matters. Some tools support English only. Others handle 50+ languages and even bilingual conversations.
Integrations Your meeting notes are only useful if they reach where you work. Look for AI note taker apps with connections to your CRM, project management tools, and document storage.
Privacy & Security Meeting content is sensitive. Check for SOC 2 certification, GDPR compliance, and whether the provider trains AI models on your data.
The 14 Best AI Notetakers for 2026
1. Granola - Best for Personal Note Enhancement
What it does: Granola takes a unique approach. Instead of fully automating notes, it enhances your existing note-taking. Type rough notes during the meeting. Granola listens to the context and transforms your shorthand into polished, complete summaries.
Key features:
- Bot-free recording captures device audio without joining calls
- Scratchpad for ad-hoc notes that AI fills in with context
- Built-in chat assistant (Cmd + J to ask questions mid-call)
- Custom templates for different meeting types
- Team folders for sharing and collaboration
Pricing:
| Plan | Cost |
|---|---|
| Free | 25 meetings (lifetime limit) |
| Individual | $18/month |
| Business | $14/user/month |
| Enterprise | Starting at $35/user/month |
Best for: Professionals who want to stay engaged in meetings while still capturing everything. Works well for people who already take notes but want AI to fill gaps.
Limitations: Free plan gives you just 25 meetings total (not monthly). Only supports Google Workspace accounts. Model training opt-out requires Enterprise plan.
Platforms: Mac, Windows, iOS. No Android support yet.
2. Cluely - Best for Invisible Sales Coaching
What it does: Cluely operates completely invisibly. No bot joins the call. Nothing shows on screen shares. It provides real-time coaching suggestions during sales calls without anyone knowing you’re using it.
Key features:
- Undetectable operation during screen shares
- Real-time transcription with live keyword detection
- Detects questions, objections, and technical terms as they happen
- Floats as a translucent, hideable window
- Auto-syncs with Google Calendar and Zoom
Pricing: Free tier offers 25 meetings per month. Enterprise pricing starts at $2.5M/year for large organizations.
Best for: Sales professionals who want live coaching without clients knowing. Useful for competitive situations where visible AI might feel inappropriate.
Limitations: Suggestions hit about 85-90% relevance. Can lag in fast conversations. Some schools and proctoring services are building detection tools.
Platforms: Desktop and iOS. Works with Zoom, Google Meet, Teams, and WebEx.
3. Otter.ai - Best for Team Collaboration
What it does: One of the original AI transcription tools still going strong. Otter focuses on live collaboration. Team members can highlight, comment, and add meeting notes to the transcript in real-time during meetings.
Key features:
- Live transcription with real-time collaboration
- Automatically captures meeting slides into notes
- 85-95% transcription accuracy
- Speaker identification
- Mobile app for in-person meetings
Pricing:
| Plan | Cost |
|---|---|
| Free | Limited features |
| Pro | $10/user/month (annual) |
| Business | $20/user/month (annual) |
Best for: Teams that want to collaborate on notes during meetings. Good for workshops, brainstorms, and working sessions where multiple people need to annotate.
Limitations: English only, unlike competitors offering 50+ languages. Subject to a class action lawsuit regarding recording without consent.
Platforms: Web, mobile, Chrome extension. Integrates with Zoom, Google Meet, and Teams.
4. Fireflies.ai - Best for Integrations
What it does: This AI meeting assistant goes beyond basic transcription. Fireflies provides sentiment analysis, topic tracking, and connects to over 5,000 other tools through native integrations and Zapier.
Key features:
- 90% transcription accuracy even in noisy environments
- AI summaries with sentiment analysis
- Automatic speaker attribution
- 60+ language support
- 5,000+ integrations with CRMs, project tools, and storage
Pricing:
| Plan | Cost |
|---|---|
| Free | Forever free, limited features |
| Pro | $10/month/seat |
| Business | Custom pricing |
Best for: Teams that need meeting insights flowing into other systems. If you want transcripts in Salesforce, action items in Asana, and recordings in Dropbox automatically, Fireflies handles that.
Limitations: Full AI summaries and key integrations require the Pro plan.
Platforms: Web and Chrome extension. Works with all major meeting platforms.
5. Fathom - Best Free AI Notetaker
What it does: Fathom offers the most generous free plan among all AI note taker apps. Unlimited recordings, unlimited automatic meeting transcription, smart summaries. No credit card required. Summaries generate within 30 seconds of your meeting ending.
Key features:
- Free Forever plan with unlimited recordings
- Transcription in 28 languages
- AI summaries in approximately 30 seconds
- “Ask Fathom” to query your meeting history
- AI Scorecards for sales coaching
- Custom dictionaries for industry terms
Pricing:
| Plan | Cost |
|---|---|
| Free | Unlimited recordings, 25+ languages |
| Premium | $19/month |
Best for: Budget-conscious professionals who want full AI notetaking without paying. Perfect for trying AI notetaking before committing to paid tools.
Limitations: No mobile app. A visible bot participant named “Fathom Notetaker” joins every call.
Platforms: Desktop only. Supports Zoom, Google Meet, and Teams.
6. tl;dv - Best for Multi-Meeting Analysis
What it does: This AI meeting assistant excels at analyzing patterns across multiple meetings. tl;dv generates weekly reports that pull insights from all your calls. Great for managers reviewing team performance or tracking customer feedback themes.
Key features:
- Live transcription in 30+ languages
- Attend unlimited parallel meetings simultaneously
- Multi-meeting AI reports (daily, weekly, or monthly)
- CRM automation and follow-up email drafting
- AI-driven sales coaching and call analysis
Pricing:
| Plan | Monthly | Annual |
|---|---|---|
| Free | $0 | $0 |
| Pro | $29/seat | $18/seat |
| Business | $98/seat | $59/seat |
Best for: Sales teams and customer success managers who need to spot trends across many conversations. Useful for identifying common objections, feature requests, or coaching opportunities.
Limitations: Doesn’t support WebEx, BlueJeans, or GoToMeeting.
Platforms: Web-based. Works with Zoom, Microsoft Teams, and Google Meet.
7. Krisp - Best for Noisy Environments
What it does: Krisp uniquely combines AI noise cancellation with note-taking. It eliminates background noise, other voices, and echo at the audio level. Then transcribes the cleaned audio. Works with any conferencing app.
Key features:
- AI noise cancellation removes all background sounds
- Bot-free operation at the audio level
- Real-time transcription in 16 languages
- Works with ANY app (Zoom, Teams, Slack Huddles, etc.)
- CRM sync with HubSpot and Salesforce
Pricing:
| Plan | Cost |
|---|---|
| Free | 60 min/day noise cancellation, 2 summaries/day |
| Pro | $16/user/month |
| Business | Custom |
Best for: Remote workers in coffee shops, home offices with kids, or any environment with unpredictable audio. Also good for users wanting one tool for both audio quality and transcription.
Limitations: AI summaries are basic. No customization beyond manual edits.
Platforms: Desktop app. Works with any audio source.
8. Sembly AI - Best for Document Generation
What it does: Sembly goes beyond summaries. It generates actual deliverables from your meetings. Sales proposals, bug reports, product roadmaps. Tell it what you need and it creates a formatted document from the conversation.
Key features:
- Transcription in 48 languages with speaker ID
- AI Artifacts generate proposals, reports, and roadmaps
- Multi-meeting AI Chat for trend analysis
- Works via calendar integration (no installation)
- Upload support for audio files up to 5 hours
Pricing:
| Plan | Cost |
|---|---|
| Personal (Free) | 60 min/month |
| Professional | $15/month |
| Team | $29/user/month |
Best for: Teams who spend meetings discussing deliverables, then spend more time writing them up. Sembly shortcuts that second step.
Limitations: Free tier very limited at 60 minutes monthly.
Platforms: Web-based. Supports Google Meet, Zoom, Teams, and Cisco Webex.
9. Read.ai - Best for Meeting Analytics
What it does: Read.ai provides “Meeting Scores” that measure engagement, participation balance, and speaker sentiment. It turns meetings into data you can analyze and improve.
Key features:
- Meeting Scores for engagement and participation metrics
- Search Copilot across all meetings, emails, and messages
- Personalized communication coaching
- Reports in 16+ languages
- Works across meetings, emails, and messaging platforms
Pricing:
| Plan | Cost |
|---|---|
| Free | 5 meetings/month |
| Pro | $15/user/month (annual) |
| Enterprise | $22.50/user/month (annual) |
Best for: Managers who want to understand meeting dynamics. Useful for identifying who dominates conversations, tracking engagement over time, and coaching communication skills.
Limitations: Meeting Scores can feel like surveillance to some team members. Worth discussing with your team before implementing.
Platforms: Web-based. Free with Zoom One Pro/Business subscriptions.
10. Jamie - Best for Privacy
What it does: European-based Jamie emphasizes privacy. It records without bots, works offline and in-person, deletes audio after transcription, and never trains models on your data. Hosted entirely in Germany.
Key features:
- Bot-free recording with no visible participant
- Works online, offline, and in-person meetings
- 99+ language support
- AI assistant powered by GPT-5, Claude 3.7, and proprietary models
- Audio deleted immediately after transcription
- AES 256-bit encryption
Pricing (EUR):
| Plan | Cost |
|---|---|
| Free | 10 meetings/month (30-min limit) |
| Standard | €24/month (20 meetings) |
| Pro | €47/month (50 meetings) |
| Executive | €99/month (unlimited) |
Best for: Privacy-conscious professionals, especially in Europe. Good for industries with strict data requirements like healthcare, legal, and finance.
Limitations: No team collaboration features. Meeting-based limits rather than time-based.
Platforms: Mac, Windows, iOS.
11. Avoma - Best AI Notetaker for Revenue Teams
What it does: Avoma combines AI notetaking with scheduling, coaching, and revenue intelligence. It’s less a basic AI transcription tool and more a complete meeting platform for sales and customer success teams.
Key features:
- AI Meeting Assistant with 50+ languages
- Built-in scheduler with round-robin lead routing
- Conversation intelligence with scorecards and engagement metrics
- Revenue intelligence with pipeline and win-loss analysis
- Both bot-based and bot-free recording options
Pricing:
| Plan | Cost |
|---|---|
| Startup | $19/month |
| Organization | $29/month |
| Business | $59-79/month |
Add-ons available for Conversation Intelligence ($29/seat), Revenue Intelligence ($39/seat), and Lead Router ($19/seat).
Best for: Revenue teams wanting one platform for scheduling, recording, coaching, and analytics. Replaces multiple tools if you go all-in.
Limitations: Add-on pricing accumulates quickly. Base plan required before adding features.
Platforms: Web, iOS, Android, Chrome Extension. All major meeting platforms.
12. Fellow - Best for Enterprise Security
What it does: Fellow covers the entire meeting lifecycle. Before (agendas, scheduling), during (meeting notes, automatic meeting transcription), and after (summaries, action items). Strong security posture makes this AI meeting assistant enterprise-ready.
Key features:
- Records, transcribes, and summarizes across all major platforms
- 92 language support with automatic detection
- “Ask Fellow Insights” AI chatbot for querying history
- Collaborative agendas and meeting templates
- Bot-free recording option
- 50+ enterprise integrations
Pricing:
| Plan | Cost |
|---|---|
| Free | 5 AI recordings |
| Team | $7/user/month |
| Business | $15/user/month |
| Enterprise | $25/user/month |
Best for: Enterprises needing SOC2, HIPAA, and GDPR compliance who want full meeting lifecycle management. Also good value for smaller teams at $7/user.
Limitations: AI recording limits on lower tiers can restrict heavy meeting schedules.
Platforms: Web-based. All major meeting platforms plus Slack huddles.
13. MeetGeek - Best Budget Option
What it does: MeetGeek offers solid features at competitive prices. Its unique addition: AI Voice Agents that can actually speak and participate in meetings on your behalf.
Key features:
- AI Voice Agents that can participate in meetings
- 95% transcription accuracy, 100+ languages
- Chrome extension for bot-free recording
- Auto-detects call type and applies appropriate templates
- Meeting analytics for speaking time and sentiment
- 7,000+ app integrations via Zapier
Pricing:
| Plan | Cost |
|---|---|
| Basic (Free) | 3 hours/month |
| Pro | $15/user/month |
| Business | $29/user/month |
| Enterprise | $59/user/month |
30% discount available for startups, non-profits, and education.
Best for: Budget-conscious teams wanting comprehensive features without premium pricing. Good for organizations qualifying for the 30% discount.
Limitations: Hours-based limits on all plans can constrain heavy users.
Platforms: Web and Chrome extension. Zoom, Google Meet, Teams.
14. Notta - Best for Multilingual Teams
What it does: Notta focuses on transcription accuracy and language support. It claims 98.86% accuracy under optimal conditions and handles bilingual conversations where speakers switch between languages.
Key features:
- 98.86% transcription accuracy in optimal conditions
- 58 languages plus bilingual transcription in 11 language pairs
- Transcribes 1 hour of audio in 5 minutes
- Conversation insights for speaker time and silence
- Export to TXT, Word, PDF, and SRT formats
Pricing:
| Plan | Cost |
|---|---|
| Free | 120 min/month (3 min per meeting limit) |
| Pro | $8.17/month (annual) |
| Business | $16.67/month (unlimited) |
Educational discounts available.
Best for: Teams working across multiple languages, especially Japanese-English. Also good for anyone needing the highest possible transcription accuracy.
Limitations: Built primarily for the Japanese market. Free plan limits live transcription to 3 minutes per meeting.
Platforms: Web, mobile, Chrome extension. All major meeting platforms.
AI Notetaker Comparison: Bot-Free vs. Bot-Based
Your choice between bot-free and bot-based recording depends on your priorities. Here’s how the best AI notetakers break down:
Bot-Free Options (No visible participant)
- Granola: Records device audio, enhances your notes
- Cluely: Invisible overlay for sales coaching
- Krisp: Audio-level capture with noise cancellation
- Jamie: Device recording with strong privacy
Bot-Based (Visible participant joins)
- Otter.ai: “Otter.ai” joins calls
- Fireflies.ai: “Fireflies” joins calls
- Fathom: “Fathom Notetaker” joins calls
- tl;dv: Bot participant visible
- Sembly AI: Bot joins via calendar
- Read.ai: Bot participant
- Notta: Bot-based recording
Hybrid Options (Both available)
- Avoma: Choose bot or bot-free per meeting
- Fellow: Option for either approach
- MeetGeek: Chrome extension for bot-free, bot for full capture
Bot-free works better when you don’t want to explain AI tools to clients or when recording feels awkward. Bot-based typically captures cleaner audio from all participants.
Best Free AI Notetaker Plans Ranked
Looking for a free AI notetaker? If budget matters most, these AI note taker apps offer the most value without payment:
- Fathom: Unlimited recordings forever. Hard to beat.
- Fireflies.ai: Forever free with unlimited transcriptions.
- tl;dv: Unlimited recordings plus 10 AI reports monthly.
- Fellow: 5 AI recordings monthly, good for light use.
- MeetGeek: 3 hours monthly, reasonable for occasional meetings.
How AI Notetakers Connect to Your Calendar
Meeting notes matter more when they’re connected to your broader workflow. Most AI notetakers integrate with Google Calendar and Outlook to automatically join scheduled meetings. But the integration typically stops there.
If you’re looking for deeper AI calendar management, tools like Carly handle scheduling, rescheduling, and calendar coordination alongside meeting prep. Understanding how AI agents work helps you see where notetakers fit into a broader productivity stack.
Many professionals find that AI notetakers complement their existing productivity tools rather than replacing them. The meeting notes feed into project management systems, CRMs, and documentation tools where the real work happens.
For executives managing packed schedules, combining AI notetaking with the calendar strategies top performers use creates a system where meeting content automatically flows into actionable workflows.
Which AI Notetaker Should You Choose?
Here’s a quick decision framework for finding the best AI meeting notetaker for your needs:
Choose Fathom if you want excellent AI notetaking without spending money. The unlimited free plan is genuinely useful.
Choose Granola if you prefer taking your own notes but want AI to fill gaps and enhance them.
Choose Fireflies if integration with other tools matters most. 5,000+ connections mean your notes reach wherever you work.
Choose Fellow if enterprise security and full meeting lifecycle management are priorities.
Choose tl;dv if you need to analyze patterns across many meetings, especially for sales or customer feedback.
Choose Krisp if you work in noisy environments and want one tool for audio quality and transcription.
Choose Jamie if privacy and European data residency matter to your organization.
Choose MeetGeek if you want solid features at the lowest cost with their startup/nonprofit discounts.
The AI notetaker market grew from $450 million to $2.5 billion projected by 2033. That growth means features improve quarterly. Whatever you choose today, expect it to get better.
The best approach: pick one AI meeting assistant based on your primary need (free plan, integrations, privacy, analytics). Use it for a month. Then decide if you need something different.
Your meetings already consume hours weekly. The best AI notetakers give some of that time back.
Conclusion
The best AI notetakers have matured from basic AI transcription tools to sophisticated AI meeting assistants. The 14 tools covered here represent the best AI notetakers available in 2026, each with distinct strengths.
Key takeaways:
- Fathom offers the best free plan with unlimited recordings
- Bot-free options (Granola, Cluely, Krisp, Jamie) work better for client-facing situations
- Fireflies leads in integrations, Fellow in enterprise security, tl;dv in multi-meeting analysis
- Prices range from free to $100+/month depending on features
Start with what matters most to you. If budget is tight, try Fathom. If privacy is critical, evaluate Jamie or Fellow. If you need deep integrations, test Fireflies.
The goal isn’t finding the perfect notetaker. It’s finding one that captures your meetings reliably so you can focus on the conversation instead of the notes.
Ready to streamline your meeting workflow? Pair your AI notetaker with Carly for calendar management and let AI handle both the scheduling and the documentation.
Ready to automate your busywork?
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