Notion has four ways to share a page: inviting specific people, publishing to the web, sharing a whole teamspace, and copying a link with built-in permissions. Each one uses the same Share menu but with different settings. The right choice depends on whether you want a private collaborator, a public marketing page, or a workspace-wide reference.

Here’s how each method works and which permission level to pick.

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1. Share with Specific People

This is the most common option, invite a person by email and pick what they can do.

Invite someone to a page

1. Open the page and click Share in the top-right corner.
2. In the input field, type the person’s email address or name.
3. Pick a permission level from the dropdown:
   • Full access: edit content and reshare the page.
   • Can edit: edit content but not share.
   • Can comment: read and comment, no editing.
   • Can view: read-only.
4. Click Invite. They receive an email and the page appears in their sidebar under Shared.

If the person isn’t already in your workspace, they’re added as a guest. Guests can only see pages explicitly shared with them, not the rest of your workspace.

Change or remove access

1. Click Share on the page.
2. Find the person in the People with access list.
3. Click their permission dropdown and either pick a new level or click Remove.

Note: Page access inherits down. If you give someone Can edit access to a parent page, they automatically get the same access to all subpages, unless you explicitly restrict a subpage in its own Share menu.

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2. Share to the Web (Public Link)

Publishing a page to the web turns it into a public URL anyone can open without a Notion account. This is how people build Notion sites, portfolios, public docs, and lightweight blogs.

Publish a page publicly

1. Open the page and click Share in the top-right.
2. Switch to the Publish tab.
3. Toggle Publish to web on.
4. Notion generates a public URL, click Copy web link to grab it.

Configure web settings

Once published, you’ll see toggles for:

• Allow editing: let visitors edit (not recommended for public pages).
• Allow comments: visitors can add comments if signed into a Notion account.
• Allow duplicate as template: visitors can copy the page into their own workspace.
• Search engine indexing: let Google and other search engines index the page (Plus plan and above).
• Show table of contents: pin a TOC to the side of long published pages.

Unpublish

Open Share > Publish and toggle Publish to web off. The URL stops resolving immediately.

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3. Workspace and Teamspace Sharing

Teamspaces are containers for pages a team needs in common, engineering docs, marketing campaigns, HR policies. Sharing happens at the teamspace level, so everyone added to the teamspace gets access to every page inside it.

Share an entire teamspace

1. In the sidebar, hover over the teamspace name and click the ••• menu (or click the teamspace and then Settings at the top).
2. Go to the Members tab.
3. Click Add members and pick workspace members or guests.
4. Set their teamspace role, Owner or Member.

Default vs. standard teamspaces

• Default teamspaces are visible to every member of the workspace automatically. Use these for company-wide content (handbook, all-hands notes).
• Standard teamspaces require explicit invitation. Use these for team-specific or sensitive content (engineering, finance, HR).
• Private teamspaces (Business and Enterprise) are invitation-only and don’t appear in the workspace directory.

Restrict a single page inside a shared teamspace

1. Open the page and click Share.
2. In the People with access section, click the dropdown next to the teamspace name.
3. Select Remove to restrict access, only the people you explicitly invite from there will see the page.

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4. Permission Levels Explained

Notion uses the same four-tier permission model whether you’re sharing a single page, a teamspace, or a whole workspace.

Permission	Read	Comment	Edit content	Reshare	Edit structure
Full access	Yes	Yes	Yes	Yes	Yes
Can edit	Yes	Yes	Yes	No	Yes
Can edit content (databases only)	Yes	Yes	Yes (rows)	No	No (schema locked)
Can comment	Yes	Yes	No	No	No
Can view	Yes	No	No	No	No

Can edit content only shows up on database pages. It lets people add, edit, and delete rows but not change the database schema (properties, views, filters). Useful when you want a team to fill in a tracker without breaking it.

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5. Link Expiration

For sensitive or time-bound shares, a contractor brief, a candidate take-home, a client review window, you can attach an expiration to a share link.

Set an expiration

1. Click Share on the page.
2. Click the dropdown next to the user or Anyone with the link.
3. Select Set expiration.
4. Pick a preset (1 hour, 1 day, 1 week, 1 month) or Custom for a specific date.
5. Save.

After the expiration, the user loses access and the link stops resolving. Link expiration is available on Business and Enterprise plans.

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6. Guests vs. Members

The difference matters because guests are usually free and members are billed per seat.

	Guest	Member
Billed seat	No (up to plan-specific limit)	Yes
Can see workspace directory	No	Yes
Access	Only pages explicitly shared with them	Full workspace per role
Best for	Clients, contractors, external reviewers	Employees, long-term collaborators

Each plan has a guest cap (Free starts low, Plus and above are higher). When you exceed it, you’ll be prompted to convert guests to paid members or remove them.

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Quick Reference

Sharing method	Best for	Permission control	Plan availability
Invite by email	Coworkers, clients, contractors	Per person	All plans
Publish to web	Public docs, portfolios, marketing pages	Read-only by default	All plans (indexing on Plus+)
Teamspace sharing	Department or team-wide content	Per teamspace role	All plans
Link with expiration	Time-bound external access	Auto-revokes	Business, Enterprise

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Which Method Should You Use?

• Sharing with one person? Invite by email with Can comment or Can edit depending on whether you want feedback or contribution.
• Sharing with a team? Put the page in a teamspace instead of inviting people individually, it scales as the team grows.
• Sharing with the public? Use Publish to web and turn off editing.
• Sharing temporarily? Use link expiration if you’re on Business or Enterprise. Otherwise invite the person and remove access manually when the project ends.

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Stop Manually Re-sharing the Same Pages

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More on Notion: How to create a database in Notion · How to export a Notion page · How to duplicate a page in Notion · How to recover a deleted page in Notion

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