Notion Free Plan Limits: What Actually Caps You (2026)
The 1,000-block limit is gone for individuals on Notion's free plan. The real caps are 5 MB file uploads, 10 guests, and 7-day page history. Full breakdown.
18 posts
The 1,000-block limit is gone for individuals on Notion's free plan. The real caps are 5 MB file uploads, 10 guests, and 7-day page history. Full breakdown.
Airtable is a powerful relational database; Notion is a flexible workspace of docs, wikis, and lightweight databases. Here's which to pick in 2026.
ClickUp is a project-management powerhouse with views and automations; Notion is a flexible docs-and-databases workspace. Here's which to pick in 2026.
Google Keep is free, instant sticky-note capture; Notion is a structured workspace with databases. Here's which note app to pick in 2026.
Notion is a structured workspace with databases and wikis; Google Docs is simple, ubiquitous, real-time documents. Here's which to pick in 2026.
Notion is a cloud workspace with databases and collaboration; Obsidian is local-first markdown with a knowledge graph. Here's which to pick in 2026.
Todoist is a fast, ready-made task manager; Notion is an all-in-one workspace where tasks live with docs and databases. Here's which to pick in 2026.
Trello is simple Kanban boards and cards; Notion is an all-in-one workspace of docs and databases. Here's which to pick in 2026.
Evernote excels at capturing and finding notes; Notion is an all-in-one workspace of blocks, databases, and wikis. Here's which note app to pick in 2026.
OneNote is a freeform digital notebook with handwriting; Notion is a structured workspace of blocks and databases. Here's which note app fits you in 2026.
How to add a template to Notion, duplicate from the template gallery, create page button templates, set up database templates, and use the /template button.
How to create a database in Notion, inline vs. full-page, every view type (table, board, timeline, calendar, gallery, list), properties, and linked databases.
How to duplicate a page in Notion, copy your own pages, duplicate from the template gallery, use Duplicate without content, and copy to another workspace.
How to embed in Notion, using the /embed slash command, supported services like Figma, Loom, YouTube, Google Drive, and how to embed any URL or file.
How to export a Notion page, PDF, HTML, Markdown & CSV formats, single page vs. full workspace, include subpages, and what each plan supports.
How to link pages in Notion, @mentions, /link, inline links, synced blocks, automatic backlinks, and linked database views.
How to recover a deleted page in Notion, restore from Trash within 30 days, use page history, undo deleted blocks, and recover from admin restore.
How to share a page in Notion, invite people, share to web, workspace and teamspace sharing, permission levels, guests vs. members, and link expiration.