How to Create a Form in Airtable (2026 Guide)

AirtableProductivityHow-toFormsNo-Code

Airtable forms are the simplest way to collect data straight into a base, no Typeform integration, no Zaps, no spreadsheet. You can spin up a form in under a minute, but the customization options (conditional fields, prefilled URLs, embedded forms, redirect URLs, custom branding) are what make Airtable forms competitive with dedicated form builders. Here’s how it all works in 2026.

1. Build a Form View on Any Table

A Form view is tied to a single table. Every form submission creates one new record in that table. If you want submissions to go to multiple tables, use linked record fields and let the form populate the parent record.

Create the form

  1. Open the base and the table you want submissions to land in.
  2. In the Views sidebar on the left, click Create… and select Form.
  3. Name the view (for example, Customer intake) and click Create new view.
  4. Airtable generates a draft form that includes every field in the table.

Customize fields

In the form builder you can:

  • Reorder fields by dragging them up or down.
  • Hide a field by dragging it from the form area into the Hidden fields panel on the right (or by toggling the field off).
  • Rename the question for any field, the form question doesn’t have to match the field name in your table.
  • Add helper text under a question for context, examples, or instructions.
  • Mark a field as required by clicking the field and toggling Required.
  • Edit the default value for any field, useful when most submissions share the same answer.

Brand the top of the form

  1. At the top of the form, click into the title to edit it (defaults to the view name).
  2. Click Add cover image to drop in a header image.
  3. Click Add logo to add a square brand mark.
  4. Edit the description under the title, this is the right place to explain what the form is for and how long it takes.

Form view vs. Interface form. A Form view lives on a single table and is the fastest way to collect external submissions. An Interface Designer form (Builder mode) gives you more control over layout, can write to multiple tables in the same submission, and can be embedded inside an interface alongside other elements. Use Form view for public intake; use Interface forms for internal team workflows.

2. Add Conditional Logic and Validation

Conditional fields are the difference between a form people will actually finish and one they bounce from.

Show a field only when relevant

  1. In the form builder, click the field you want to make conditional.
  2. Toggle Show field conditionally.
  3. Choose the trigger field (must be a field that appears earlier in the form).
  4. Choose the condition: equals, does not equal, contains, is any of, is none of, is empty, is not empty.
  5. Enter the value(s) that should reveal the field.

You can stack conditions, a field can show only when Plan = Pro AND Team size > 5, for example.

Validate input

For text fields, you can require an email format, URL format, or phone number. For number fields, you can set a min and max. Date fields can require a date in the past or future. These limits prevent obviously bad data without writing automations.

After-submit behavior

Click Form submission at the bottom of the form builder to control what happens after someone clicks Submit:

  • Show a thank-you message: customize the text shown on the success screen.
  • Redirect to a URL: send respondents to a confirmation page on your own site.
  • Allow another response: show a “Submit another response” button.
  • Email respondent a copy: email a confirmation to the email address they entered.
  • Email me on every submission: get notified at your Airtable account email.

3. Share, Embed, and Pre-fill

  1. In the form view, click Share form in the top-right.
  2. Toggle Form access on.
  3. Copy the public URL.

Anyone with the URL can submit. They do not need an Airtable account.

Embed on your website

  1. In the same Share dialog, click Embed this form on your site.
  2. Choose a background (light, dark, or transparent) and an embed height.
  3. Copy the iframe code and paste it into your site.

The embed updates automatically whenever you edit the form view.

Pre-fill answers via URL parameters

You can pre-populate any field by appending parameters to the form URL:

https://airtable.com/app123/shr456?prefill_Name=Alex+Kim&prefill_Plan=Pro
  • Use prefill_ followed by the field name (URL-encode any spaces).
  • Chain multiple fields with &.
  • For linked record fields, use the linked record’s primary field value.
  • For multi-select or checkbox fields, comma-separate the values: prefill_Tags=Sales,Enterprise.

Use prefilled URLs in email campaigns, CRM workflows, and follow-up sequences so respondents don’t re-enter information you already have.

Hide fields from the URL

Add &hide_FieldName=true to a prefilled URL to hide a pre-filled field from the respondent. This is how you pass internal tracking data (like a campaign ID or referral source) without exposing it on the form.

4. Free vs. Paid Form Features

Most form features are available on every Airtable plan, including the Free plan. A few advanced options gate behind paid tiers.

FeatureFreeTeamBusiness
Form viewYesYesYes
Conditional fieldsYesYesYes
Prefilled URLsYesYesYes
Embed on websiteYesYesYes
Custom branding (remove “Made with Airtable”)NoYesYes
Custom domains for formsNoNoYes
Interface Designer formsYesYesYes
Payments via integrations (Stripe)LimitedYesYes

Payments. Airtable does not have native payment fields. To collect a payment with a form, embed the form on a page that also runs a Stripe checkout, or use an automation that triggers Stripe Checkout after submission.

Which Form Type Should You Use?

  • Public intake form (signups, contact, applications), Form view on a single table.
  • Internal team form with multi-table writes or layout control, Interface Designer form.
  • Personalized links via email or CRM: Form view + prefilled URL parameters.
  • Form on your own website: Form view + iframe embed (or Interface form for more polish).

Send Form Submissions Where They Need to Go Automatically

Form submissions are step one, the real work is what happens next: routing the lead, replying with a meeting link, posting to Slack, updating your CRM. Carly is an AI assistant that connects Airtable to 200+ other apps and handles those follow-ups for you.

More Airtable guides: How to link tables in Airtable · How to import a CSV to Airtable · How to export Airtable to Excel · Best AI workflow automation tools

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