Open Gmail to a five-bullet recap, not 50 unread
Email Carly with 50+ unread piling up and she'll send back a compact table of sender, subject, and a one-line summary — plus a single 'needs reply' call-out so you don't miss the message that actually needs you.
What Carly does
- 01 List unread messages in the window
- 02 Fetch full bodies for the top 20 by recency
- 03 Group by thread; deduplicate to the latest reply
- 04 For each thread, return sender, subject, one-sentence summary, and whether it needs a reply
- 05 Render a compact table with a "Needs reply" block on top
Zero inbox in five bullets
Operators using this routine cut inbox triage to minutes and stop missing the one message that actually needs them.
Email this to Carly to kick it off.
Hey Carly, My inbox is buried again — 50+ unread and I can't tell what actually needs me. Can you go through today's unread emails, group anything in the same thread down to the latest reply, and send back a compact table with sender, subject, and a one-line summary for each? Above the table, put a "Needs reply" block that only calls out the messages where someone asked me a direct question, requested a meeting, or has a deadline waiting on me. Don't reply to anything yet — just the recap. Thanks!
More recipes for office work teams
A channel-by-channel recap of everything you missed while heads-down, with @-mentions surfaced on top.
Read →Pull title, due date, and priority out of an email and drop a structured row in ClickUp with a link back.
Read →Find contiguous 90+ minute openings on your calendar and protect them as recurring deep work.
Read →Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."