Calendar & Scheduling
Let Your Calendar Fill Itself From Your Email
Newsletters mention events happening in your city, but the events are buried in the body of the email. Nothing puts them on your calendar, so finding them means opening every newsletter, reading it, working out when the event is, checking whether you are free and adding it by hand. Across a whole inbox that is a full-time job, so in practice it never happens and you miss things you would have gone to. What you want instead is a calendar of everything mentioned in your email, sitting quietly in the background, so on a free day you can glance at it and see what is on. This walkthrough sets that up in about a minute. First, create a separate From Email sub-calendar in Google Calendar. That part matters: this calendar is going to be busy, and keeping maybe-events out of the things you are genuinely committed to means you can toggle it on when you want it. Then email Carly and describe the outcome in plain English. Carly writes back, builds the workflow, and watches all connected inboxes across Gmail and Outlook. It pulls out concrete events with real dates and times, skips vague mentions and generic event roundups that would otherwise flood the calendar, and files what it finds into the From Email calendar. It also dry-ran the workflow against an email already sitting in the inbox and correctly picked up an upcoming event, so the thing was visibly working before being trusted.
Step by step
- 01
Create a separate From Email calendar
Add a sub-calendar in Google Calendar just for this. It is going to be busy, and you do not want maybe-events mixed in with the things you have actually committed to.
- 02
Email Carly and describe the outcome
Plain English is the whole configuration step: going forward, scan any email that comes in for calendar events and add them automatically. No filters, no rules to write.
- 03
Let Carly build the workflow
Carly writes back and builds it, watching every connected inbox. Gmail and Outlook are both covered, so you are not setting this up once per provider.
- 04
Keep the vague mentions out
The workflow pulls out concrete events with real dates and times and skips generic event roundups. That filtering is the difference between a useful calendar and noise.
- 05
Dry-run it against an email you already have
Run it against a message sitting in the inbox and check what it extracts. Seeing it pick up a real upcoming event is what tells you it is safe to leave running.
- 06
Toggle the calendar on when you want it
Because it is its own calendar, you turn it on to browse what is happening and turn it off the rest of the time. Your committed schedule stays clean.
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See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."