Inbox Management
How to Manage Email Overload with AI
Email overload has two halves: the important email you already lost track of, and the new email that keeps piling up. For the first, ask Claude or ChatGPT to find every unread email from the last 30 days that looks important. To have it look across every inbox at once, add the Carly connector in Claude or the Carly plugin in ChatGPT; Carly is an AI executive assistant that connects to all of your email addresses, Gmail and Outlook alike. For the second, start with email hygiene. A lot of people who think they get too many emails aren't using filters and rules, but even with those maxed out, too much stays in the inbox and important mail lands in the wrong folder. Carly's prebuilt workflows file, sort and tag email automatically: ask Carly to look at the email you already have, how you usually sort it and what it's about, and it files or tags new mail the same way, across multiple Gmail and Outlook accounts. You can set it all up from Claude or ChatGPT. Last, hook your email up to your task manager or Carly's own to-do list, so an email where you promise to do something, or one asking you to do something real, becomes a to-do automatically.
Step by step
- 01
Find the important emails you lost track of
In Claude or ChatGPT, ask: "Find all my unread emails from the last 30 days that look important." To search every inbox at once, add the Carly connector in Claude or the Carly plugin in ChatGPT, which reaches all of your Gmail and Outlook accounts.
- 02
Check your email hygiene
Many people who feel buried by email aren't using filters and rules. Set those up first, then notice what still slips through: mail that stays in the inbox, and important messages that land in the wrong folder.
- 03
Turn on a workflow that files, sorts and tags email
Carly has prebuilt workflows for this. Ask Carly to look at the email you already have, how you usually sort it and what it's about, and it files or tags new email the same way. It works across multiple Gmail and Outlook accounts, and you can set it up from Claude or ChatGPT.
- 04
Turn emails into to-dos
Connect your email to your task manager, such as Todoist, or to Carly's own to-do list. When you send an email saying you'll do something, or get one asking you to do something real, a to-do is created automatically.
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