Calendar & meetings · Workflow template

Auto-block travel time before in-person meetings

When a meeting has a physical address, add a calendar block right before it sized to the drive time — from your previous meeting’s location, or your home address.

Google Calendar

Outlook Calendar

Google Maps

Build this in Carly Or copy the prompt ↓

The workflow at a glance

Trigger

Calendar event

Filter

Is in person

Tool

List meetings

Tool

Run Python

Filter

Have origin

Tool

Get route

Tool

Run Python

Filter

Worth blocking

Action

Create event

How this workflow works, step by step

1 Trigger Calendar event

The workflow starts when Google Calendar or Outlook Calendar signals "calendar event". Carly is listening continuously, so the run begins within seconds of the event.
2 Filter Is in person

Carly drops anything that doesn't match: is in person. The flow only continues for relevant items.
3 Tool List meetings

Carly pulls live data from Google Calendar or Outlook Calendar — "List meetings." Whatever's needed for the next step is fetched fresh, not cached.
4 Tool Run Python

Carly pulls live data from the connected tool — "Run Python." Whatever's needed for the next step is fetched fresh, not cached.
5 Filter Have origin

Carly drops anything that doesn't match: have origin. The flow only continues for relevant items.
6 Tool Get route

Carly pulls live data from Google Maps — "Get route." Whatever's needed for the next step is fetched fresh, not cached.
7 Tool Run Python

Carly pulls live data from the connected tool — "Run Python." Whatever's needed for the next step is fetched fresh, not cached.
8 Filter Worth blocking

Carly drops anything that doesn't match: worth blocking. The flow only continues for relevant items.
9 Action Create event

Finally Carly takes action in Google Calendar or Outlook Calendar: create event. This is the thing that actually moves the world.

When to use this template

You want this work to happen consistently without anyone remembering to do it.
You're already using Google Calendar and Outlook Calendar, and the manual version of this is eating real minutes a week.
You want a visible canvas you can audit and edit — not a black-box agent doing things you can't see.

When not to use it

This task only happens once or twice a month — the setup cost won't pay back.
The decision in the middle of the flow needs human judgment every single time, not just on edge cases.
Your stack doesn't include any of the apps above and you don't want to wire a generic HTTP step.

Build it in 10 minutes — copy this prompt

Paste this in an email to and Carly will build the workflow for you.

Hey Carly — set up the "Auto-block travel time before in-person meetings" template for me and turn it on once it's working. If you need any details from me (like which sender, folder, or channel), just ask. Thanks!

Or open the dashboard →

Apps you'll connect

Carly authenticates these for you over OAuth when she sets up the workflow.

Google Calendar

Outlook Calendar

Google Maps

Questions teams ask before building this

How long does this workflow take to set up?

Most teams have "Auto-block travel time before in-person meetings" running in under 10 minutes. Copy the prompt on this page into an email to carly@usecarly.com and Carly wires the workflow together for you, including authenticating Google Calendar.

Can I edit this template after Carly builds it?

Yes. Every workflow lives on the Carly canvas where you can rename steps, change conditions, swap LLM models, add filters, and re-route branches. Templates are starting points, not locked recipes.

What if I use a different tool than the ones in this template?

Carly connects to 200+ tools, plus a generic HTTP node for any API that doesn't have a native integration. Tell Carly your stack when you send the prompt and she'll pick the right connectors.

Does this run automatically once it's built?

Yes. The trigger at the start of the workflow fires automatically — on a schedule, on an inbound email, on a webhook, on a calendar event, whatever this template specifies. Carly handles the listening; you only step in when a step is gated on you.

Does this workflow cost anything to run?

This template has no AI step, so it runs free — no subscription required. Carly only charges when a workflow step calls an AI model, and this one doesn't. Build it, set it on whatever trigger you like, and it keeps running at no cost.