AI Assistant for Coaches
Fill your calendar and skip the admin that comes with it
Carly is an AI assistant that books sessions by text, email, and WhatsApp with no booking links, then handles the work around them: chasing rebookings, prepping you before each session, and sending the follow-ups that keep clients on track.
Try Carly →Set up in 2 minutes.
The busywork coaches know too well
Clients forget to book their next session
Without a proactive system, clients procrastinate and your calendar has holes. Carly follows up on its own to get the next session on the books.
Follow-ups and intake pile up between sessions
New leads, intake questionnaires, and post-session recaps are easy to let slip. Carly drafts and sends the emails, manages your inbox, and runs your intake and nurture workflows automatically.
Prepping for back-to-back clients
You want to walk into each session remembering where the client left off. Carly pulls together a short prep brief before each session and sends you tomorrow's schedule the night before.
See Carly in action
A coach wants to book a new client and stay on top of follow-up
Carly, book a 30-min discovery call with Rachel (rachel@email.com). I only do discovery calls on Tuesdays and Thursdays. And send her the intake form after.
I emailed Rachel your open Tuesday and Thursday slots this week and next, and I will book whichever she picks with a Zoom link on the invite. Once she confirms, I will send her your intake form and add a note so I can prep a quick brief for you before the call.
What Carly handles for coaches
- 1-on-1 coaching sessions
- Discovery calls
- Group sessions
- Session rebooking reminders
- Client follow-up emails
- Pre-session prep briefs
- Intake and nurture workflows
Coaches who use Carly save 4-6 hours per week on scheduling and admin.
Works with the tools you already use
Carly connects to Google Calendar and Outlook natively. It coordinates meetings with anyone, regardless of what calendar system they use.
Frequently asked questions
What does Carly do for coaches beyond scheduling?
Carly follows up to rebook clients, drafts and sends emails, handles your inbox, sends intake forms, and preps you before each session with a short brief, on top of booking all your calls by text, email, and WhatsApp.
Can I set different availability for different session types?
Yes. Tell Carly that discovery calls happen only on certain days and coaching sessions on others, and Carly respects those rules whenever it books, with no booking link needed.
Does Carly connect to the tools I use to run my practice?
Yes. Carly integrates natively with 260+ apps including Kajabi, Zoom, Notion, Google Calendar, and Outlook, and it can connect to anything else through your own API key.
Can Carly run my intake and follow-up automatically?
Yes. Describe the flow in plain English, like sending an intake form after a discovery call books or a recap email after each session, and Carly runs it for you.
How much does Carly cost?
Carly starts at $35/month.
Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."