AI Assistant for Therapists
Fill your calendar without playing your own receptionist
Carly books sessions by text and email with no booking links, then handles the busywork around them: reminders, waitlist follow-ups, and tomorrow's schedule the night before. You stay present with clients instead of buried in admin.
Try Carly →Set up in 2 minutes.
The busywork therapists know too well
Clients need low-friction booking
Many clients find scheduling stressful, and rigid booking links can add to it. Carly offers a calm, conversational way to book by text or email that meets clients where they are.
No front-desk support for the admin pile
Solo and small practices rarely have a receptionist, so reminders, no-show follow-ups, and waitlist outreach fall on you between sessions. Carly sends the reminders, follows up on no-shows, and offers freed-up slots to waitlisted clients automatically.
Protecting breaks and a steady cadence
You need transition time between clients and consistent recurring sessions for progress. Carly always honors your buffers, keeps recurring appointments on track, and handles reschedules without double-booking.
See Carly in action
A new client wants to schedule their first intake appointment
Carly, schedule a 90-min intake with Alex. I do intakes Mondays and Wednesdays only, 30-min buffer after. And remind them the day before so they don't no-show.
I offered Alex your intake slots: Monday at 10 AM or 2 PM, or Wednesday at 11 AM, each with a 30-min buffer after. Once Alex picks a time I'll send the confirmation and schedule a reminder text for the day before.
What Carly handles for therapists
- Intake appointments
- Recurring session cadence
- Reschedules and cancellations
- Session reminders
- Waitlist follow-ups
- Tomorrow's schedule the night before
Therapists who use Carly save 4-6 hours per week on scheduling and admin.
Works with the tools you already use
Carly connects to Google Calendar and Outlook natively. It coordinates meetings with anyone, regardless of what calendar system they use.
Frequently asked questions
How does Carly help therapists manage their practice schedule?
Carly handles booking, rescheduling, and reminders. Clients text or email Carly to book, and it respects your availability rules, session types, and buffer times. You never touch a scheduling link.
Is Carly HIPAA compliant with my client data?
Carly only handles scheduling logistics and administrative tasks: times, dates, calendar availability, reminders, and follow-ups. It does not process or store clinical notes, diagnoses, or any protected health information.
Can Carly send reminders and follow up on no-shows and my waitlist?
Yes. Beyond booking, Carly sends appointment reminders, follows up when a client misses a session, and offers newly freed slots to waitlisted clients so your calendar stays full without manual outreach.
Does Carly work with SimplePractice, Jane, and my other tools?
Carly coordinates across Google Calendar and Outlook, which sync with most practice management systems. It integrates with 260+ apps natively, and you can connect any other tool by adding your own API key, so it fits the stack you already run.
Can clients schedule directly through Carly?
Yes. Share Carly's contact info and clients can text or email to book. The exchange is conversational and low-pressure, which suits clients who find scheduling anxious.
Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."