May 10, 2026

How to Export a Notion Page (2026 Guide)

Notion Productivity How-to Export Backup Pdf

Notion lets you export a single page, a section of your workspace, or everything at once, in PDF, HTML, or Markdown & CSV. Which format you pick depends on what you’re doing with the file: PDF for a polished archive, HTML for sharing or self-hosting, Markdown & CSV for migrating to another tool or feeding the content into a static site generator.

Here’s how to run each kind of export and which option to pick.

1. Export a Single Page

This is the most common export, turn one Notion page (and optionally its subpages) into a downloadable file.

Export steps

Open the page you want to export.
Click the ••• menu in the top-right corner of the page.
Select Export.
In the Export format dropdown, pick one:
- PDF: preserves visual layout, best for sharing and archiving.
- HTML: preserves layout and works in any browser; can include comments.
- Markdown & CSV: plain text and structured data, best for migration.
Toggle Include subpages if you want all nested pages.
(PDF only) Choose a Page format: Letter, A4, or Legal.
(HTML only) Toggle Include comments if you want them in the export.
Click Export.

If the file is small, it downloads immediately. For larger exports, especially with subpages, Notion processes the export in the background and emails you a download link.

Where the file goes

By default, exports save to your browser’s Downloads folder. Multi-page exports come as a ZIP file you’ll need to unzip.

Tip: Page exports include all the content rendered on the page, text, embeds (as links), images, files, and database content visible in the current view.

2. Export the Entire Workspace

Workspace export is the closest thing Notion has to a full backup. It includes every page, database, and file you have access to in the workspace.

Run a full workspace export

Click Settings at the bottom of the sidebar.
Under Workspace, click General.
Scroll to the Export content section.
Click Export all workspace content.
Pick a format, Markdown & CSV, HTML, or PDF (Business and Enterprise plans only for full PDF workspace export).
Confirm.

Notion notes that workspace exports “can take up to 30 hours to process, depending on the size of the workspace.” When it’s done, you get an email with a download link that expires after 7 days, so grab it promptly.

What’s included

Every page you have access to (private pages and pages in teamspaces you belong to).
Every database and its rows.
All attached files and images.
An index.html sitemap for navigation (HTML exports).

What’s not included

Pages in teamspaces you’re not a member of.
Comments (unless you check Include comments in HTML export).
Page history / version history.
Workspace settings, member lists, integrations.

Note: Only workspace owners can run a full workspace export on Plus and above. On Free and personal workspaces, any member can.

3. Export Format Comparison

Format	Preserves layout	File size	Editable later	Best for
PDF	Yes (paginated)	Larger	No	Sharing, archiving, printing
HTML	Yes	Medium	Yes (manual)	Self-hosting, viewing offline
Markdown & CSV	No (text only)	Smallest	Yes	Migration, version control, static sites

PDF export specifics

Renders to standard page sizes (Letter, A4, Legal).
Embeds (Figma, Loom, YouTube) appear as link placeholders.
Long pages are paginated automatically.
Include subpages is available on Business and Enterprise plans for PDF exports, on Free and Plus, single-page PDF only.

HTML export specifics

Each page becomes its own .html file.
Subpages are saved in nested folders.
Files and images are saved alongside in their original folders.
Comments can be included with the Include comments toggle.

Markdown & CSV export specifics

Each page becomes a .md file.
Each database becomes a .csv file.
Files and images are saved alongside in folders matching the page structure.
Notion-specific formatting (callouts, toggles, columns) translates to standard Markdown where possible.

4. Export from Mobile

The mobile app supports single-page exports but not full workspace exports.

Open the Notion mobile app.
Navigate to the page.
Tap the ••• menu in the top-right.
Tap Export.
Pick PDF or Markdown & CSV.
Use your device’s share sheet to save the file to Files, AirDrop it, or email it.

For workspace-level exports, switch to desktop or web.

5. File Size and Download Limits

Notion’s docs note that “if a file is very large (depending on the number of sub-pages included), we may send you an email with a download link rather than automatically starting a download.” There’s no hard size cap on exports themselves, but a few practical limits to know:

Workspace export download links expire after 7 days. Re-run the export if you miss the window.
Workspace exports can take up to 30 hours for very large workspaces.
Windows users should watch for path lengths over 260 characters when extracting deeply nested exports, the unzip can fail silently. Use 7-Zip or extract to a short root folder like C:\notion.

Quick Reference

Scenario	Format	Where to start
Share a single page with someone outside Notion	PDF	Page ••• > Export
Migrate to another tool (Obsidian, Roam, static site)	Markdown & CSV	Page ••• > Export
Self-host or archive offline	HTML	Page ••• > Export
Full workspace backup	Markdown & CSV	Settings > Workspace > Export
Backup that prints well	PDF (Business+)	Settings > Workspace > Export

Which Format Should You Use?

Sending to someone outside Notion? Use PDF. It looks clean, prints well, and doesn’t require unzipping.
Migrating to another note-taking tool? Use Markdown & CSV. Most modern tools (Obsidian, Roam, Logseq, Bear) import Markdown directly, and your databases come as CSVs.
Building a backup? Use Markdown & CSV for the workspace export, smallest file, most portable, and you can re-import into Notion later if needed.
Self-hosting your Notion content? Use HTML. Each page becomes its own file you can serve from any web host.

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More on Notion: How to create a database in Notion · How to share a page in Notion · How to duplicate a page in Notion · How to recover a deleted page in Notion

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