How to Set Up Bookings with Me in Outlook (2026 Step-by-Step)
Bookings with me is Microsoft 365’s personal booking page — a Calendly-style link for 1:1 meetings that reads your real Outlook availability. It’s included with most business and enterprise 365 plans, and it’s already auto-published the first time you open it. Here’s how to set it up properly.
Step 1: Open your personal booking page
Two ways in, both landing on the same page:
- Web: go to book.ms and sign in with your work Microsoft account.
- Outlook or Teams: add the Bookings app to the left rail, open it, and select Personal booking page at the top.
Your page already exists with two default meeting types — a 15-minute and a 30-minute meeting.
Step 2: Create your meeting types
A meeting type is one bookable option on your page (an intro call, a demo, office hours). For each one, set:
- Title and duration — e.g. “Intro call — 20 min.”
- Location — Teams meeting, phone, or in person. Teams links generate automatically.
- Buffer time — padding before or after so bookings don’t stack back-to-back.
Edit the two defaults or select New meeting type to add your own.
Step 3: Set your availability
By default, your page offers times based on your Outlook working hours. To take control, open the meeting type and change the availability drop-down to Use custom availability hours. Now you can:
- Define exactly which days and time windows are bookable.
- Keep availability narrower than your actual working hours (a good idea — don’t offer your whole day).
- Rely on free/busy so the page never double-books you against existing calendar events.
Step 4: Choose public or private
Each meeting type is either:
- Public — appears on your main booking page for anyone who has the link.
- Private — hidden from your page; only people you share that specific type with can see it. Private types can also generate single-use links, handy for one-off invitations you don’t want reused.
Use public for your general “book time with me” options and private for sensitive or one-time meetings.
Step 5: Brand and personalize
Set a banner image so the page looks like yours rather than a generic Microsoft default. You can also adjust the confirmation and reminder emails attendees receive.
Step 6: Share your link
Copy your booking page link and put it where people will use it:
- In your email signature.
- Pasted into a message or proposal.
- On a private meeting type, as a single-use link for a specific invite.
When someone books, they pick a slot, enter their details, and the meeting lands on your Outlook calendar automatically — with a reminder sent to both of you. They don’t need a Microsoft account to book.
A faster path when a link isn’t enough
Setting up a booking page is worthwhile, but a link only helps when the other person is willing to click it and self-serve. For the scheduling that actually clogs your inbox — “are you free next week?” threads, forwarded invites, reschedules — a page does nothing.
Carly handles those. It’s an AI assistant that reads your scheduling emails, proposes times from your real calendar, and books meetings over email and SMS — no link for the other person to click. And when you do want a shareable page, Carly gives you a free booking page that works across Google and Outlook. It starts at $35/month.
Thomas More — author, lawyer, and occasional saint.
Book a 30-min chat to talk philosophy, law, or Tudor-era politics.
Once your Bookings with me page is live, it’s worth seeing how it stacks up against Calendly and the full Microsoft Bookings app so you’re using the right one for the job.
Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."
