Todoist Free Plan Limits: Projects, Filters & More (2026)
Todoist’s free tier (now called Beginner) gives you 5 active personal projects, 5 collaborators per project, 3 filter views, 1 week of activity history, 5 MB file uploads, and 300 active tasks per project. Task reminders are now included on free, but custom reminders, the calendar layout, and AI Task Assist all require Pro. Here is exactly what you get and where the walls are, per Todoist’s own usage limits page.
What the Free Plan Includes (and Caps)
Included
- 5 active personal projects (source)
- Smart Quick Add, list and board layouts
- Task reminders (now part of the free plan)
- 3 filter views
- 1 week of activity history
- Email, calendar, and integration connections
- Limited Ramble voice-capture sessions (10/month)
Capped
- Projects: 5 active personal projects (Pro raises this to 300) (source)
- Collaborators: 5 per personal project
- Filters: 3 filter views (Pro: 150)
- Activity history: 1 week (Pro: full)
- File uploads: 5 MB per attachment (Pro: 25 MB)
- Custom reminders: Pro only
- Calendar layout, task durations, deadlines, AI Task Assist: Pro only
The 300-Task-Per-Project Cap Applies to Every Plan
The 300-task limit is one people often misread as a free-plan restriction. It is not. Todoist caps active tasks at 300 per project across all plans — Beginner, Pro, and Business alike — along with 20 sections per project and 500 total active projects per account (usage limits).
Completed tasks don’t count against the 300, so the cap rarely bites in practice. The free-plan wall you’ll actually hit is the 5 active personal projects limit, not the per-project task count.
How to Work Around the Free Plan Limits
- Archive finished projects. Only active projects count toward the 5-project cap. Archive a completed project and you free a slot without losing its history.
- Use sub-projects and sections instead of new projects. One project supports 20 sections, so consolidate related work under a single project rather than spending project slots.
- Lean on labels and the 3 filters. Labels are nearly unlimited (500 per account), so use them to slice across your 5 projects instead of buying more filter views.
- Complete tasks to stay under 300. The per-project cap only counts active tasks; clearing done items keeps you well clear of it.
- Hand the upkeep to an assistant. If the manual archiving and consolidating is the real cost, an AI assistant can keep your task system tidy for you (more below).
Troubleshooting
Does the free Todoist plan have reminders now?
Yes. Task reminders are now included in the Beginner (free) plan, per Todoist’s pricing page. This is a change from older versions where reminders were Pro-only. Custom reminders (your own timing) still require Pro.
How many projects can I have on the free plan?
Five active personal projects. Archived projects don’t count, so you can have more on file as long as no more than five are active at once (usage limits).
What does the 300-task limit mean?
It’s the maximum number of active tasks in a single project, and it applies on every plan — not just free. Completed tasks are excluded, so it rarely becomes a problem (usage limits).
Is Todoist Pro worth it over the free plan?
If you regularly need more than 5 projects, the calendar layout, custom reminders, or full activity history, Pro removes those caps. Pro is billed at roughly $5/month annually or $7/month monthly (pricing).
Quick Reference
| Feature | Free (Beginner) | Pro (paid) |
|---|---|---|
| Active personal projects | 5 | 300 |
| Collaborators per project | 5 | 5 |
| Filter views | 3 | 150 |
| Activity history | 1 week | Full |
| File upload size | 5 MB | 25 MB |
| Custom reminders | No | Yes |
| Calendar layout / durations | No | Yes |
| AI Task Assist | No | Yes |
| Active tasks per project | 300 | 300 |
If the work behind Todoist is the actual time sink — triaging what becomes a task, archiving finished projects, keeping things under the caps — that’s the part Carly handles. Carly is an AI executive assistant that works in your inbox and calendar, turns email and meetings into tasks, and keeps your system organized so the free-plan limits stay out of your way. It connects to Todoist directly and starts at $35/month.
Related guides: The best AI agents for productivity
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