Catch payout variances weekly, not at month-end
Email Carly each week and she'll match every Stripe payout to a Xero bank line, calculate variance, and post anything over $50 to #finance with a suggested JE — so a controller running weekly recon catches problems early instead of at month-end.
What Carly does
- 01 List the week's Stripe payouts with gross and net amounts
- 02 Match each payout to a Xero bank transaction by reference + date
- 03 Calculate variance per payout — flag anything over $50
- 04 For flagged items, trace the transaction-level breakdown
- 05 Post the weekly variance report to #finance with JEs suggested
Variances caught in days, not weeks
Weekly cadence surfaces the real problems (missed fee reversals, pricing bugs) before they compound. Month-end close ties out on the first pass.
Email this to Carly to kick it off.
Hey Carly, Can you reconcile this week's Stripe payouts against Xero? List every payout with gross and net, match each one to a Xero bank transaction by reference and date, and calculate the variance. Anything over $50, trace the transaction-level breakdown so we know where the gap came from. Post the weekly variance report to #finance with suggested JEs for the flagged items. Thanks!
More recipes for finance & ops teams
Apply GL codes to the week's QuickBooks transactions and append to the Expense Ledger sheet.
Read →Policy + threshold check, route to designated approver, ping in Slack with a 2-line summary.
Read →NetSuite + Stripe into a Microsoft Excel close package with revenue, OpEx variance, runway, and open items.
Read →Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
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Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."