Workflow Tutorials
How to Auto-Surface the Emails You Need to Reply To
Most of your inbox doesn't need a reply — but finding the few messages that do means scanning all of it. In this 3.5-minute walkthrough, you'll build a no-code workflow that reads your inbox, uses AI to pick out only the emails actually worth replying to, and delivers them as a short digest on whatever schedule you choose. Instead of opening your inbox and triaging, the triage comes to you.
Step by step
- 01
Start from the "important emails" template
In the Workflows tab, create a new workflow and choose the "Email me a summary of important emails" template. It's pre-built to read your inbox, run an AI pass over it, and email you the result — so most of the wiring is already done.
- 02
Point it at your inbox and folders
Tell the workflow which inbox and folders to look at, and over what time window — the last hour, the last day, or whatever range matches how often you want the digest. This is the set of mail the AI will sift through each run.
- 03
Prompt the AI on what actually matters
Write a short prompt describing what counts as "worth replying to" for you — direct questions, client requests, anything time-sensitive — and how you want it presented (a tight list, who it's from, why it matters). This is what turns a raw inbox into a focused shortlist.
- 04
Schedule it and run
Pick a cadence — daily, hourly, even every 15 minutes — so the digest lands as often as you want to check in. Run it once to see the output, then let it deliver on schedule. You stop scanning the whole inbox and just read the shortlist.
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