Calendar & meetings · Workflow template

Auto-block travel time before in-person meetings

When a meeting has a physical address, Carly checks the drive time from your previous meeting (or your home address) and blocks the right amount of travel time right before it. Works on Google Calendar or Outlook.

Google Calendar

Outlook Calendar

Google Maps

Build this in Carly Or copy the prompt ↓

The workflow at a glance

Trigger

Meeting added

Filter

In-person + address

Tool

Drive time

Action

Add travel block

How this workflow works, step by step

1 Trigger Meeting added

The workflow starts when Google Calendar or Outlook Calendar signals "meeting added". Carly is listening continuously, so the run begins within seconds of the event.
2 Filter In-person + address

Carly drops anything that doesn't match: in-person + address. The flow only continues for relevant items.
3 Tool Drive time

Carly pulls live data from Google Maps — "Drive time." Whatever's needed for the next step is fetched fresh, not cached.
4 Action Add travel block

Finally Carly takes action in Google Calendar or Outlook Calendar: add travel block. This is the thing that actually moves the world.

When to use this template

You want this work to happen consistently without anyone remembering to do it.
You're already using Google Calendar and Outlook Calendar, and the manual version of this is eating real minutes a week.
You want a visible canvas you can audit and edit — not a black-box agent doing things you can't see.

When not to use it

This task only happens once or twice a month — the setup cost won't pay back.
The decision in the middle of the flow needs human judgment every single time, not just on edge cases.
Your stack doesn't include any of the apps above and you don't want to wire a generic HTTP step.

Build it in 10 minutes — copy this prompt

Paste this in an email to and Carly will build the workflow for you.

Hey Carly — please build me this workflow.

Name: Auto-block travel time before in-person meetings

What it should do:
When a meeting has a physical address, Carly checks the drive time from your previous meeting (or your home address) and blocks the right amount of travel time right before it. Works on Google Calendar or Outlook.

Steps:
1. Trigger: Meeting added
2. Filter: In-person + address
3. Tool: Drive time
4. Action: Add travel block

Tools to wire up: Google Calendar, Outlook Calendar, Google Maps

Set it live once you've got it working. Thanks!

Or open the dashboard →

Apps you'll connect

Carly authenticates these for you over OAuth when she sets up the workflow.

Google Calendar

Outlook Calendar

Google Maps

Questions teams ask before building this

How long does this workflow take to set up?

Most teams have "Auto-block travel time before in-person meetings" running in under 10 minutes. Copy the prompt on this page into an email to carly@usecarly.com and Carly wires the workflow together for you, including authenticating Google Calendar.

Can I edit this template after Carly builds it?

Yes. Every workflow lives on the Carly canvas where you can rename steps, change conditions, swap LLM models, add filters, and re-route branches. Templates are starting points, not locked recipes.

What if I use a different tool than the ones in this template?

Carly connects to 200+ tools, plus a generic HTTP node for any API that doesn't have a native integration. Tell Carly your stack when you send the prompt and she'll pick the right connectors.

Does this run automatically once it's built?

Yes. The trigger at the start of the workflow fires automatically — on a schedule, on an inbound email, on a webhook, on a calendar event, whatever this template specifies. Carly handles the listening; you only step in when a step is gated on you.

Does this workflow cost anything to run?

This template has no AI step, so it runs free — no subscription required. Carly only charges when a workflow step calls an AI model, and this one doesn't. Build it, set it on whatever trigger you like, and it keeps running at no cost.