How to Make Someone a Presenter in Teams (2026)
Microsoft Teams meetings have three roles: organizer, presenter, and attendee. Presenters can share content, manage recording, and admit people from the lobby; attendees can only join in. You can assign the presenter role before the meeting or change it live. Here’s both ways.
Make Someone a Presenter During the Meeting
- On the meeting toolbar, click People.
- Hover over the person’s name and click More options (the …).
- Select Make a presenter.
To switch them back, open More options again and choose Make an attendee.
Set Presenters Before the Meeting
Send the invite first — you can’t assign roles until participants are added.
- Open the meeting in your Calendar.
- Click Meeting options.
- Find Who can present? and choose:
- Everyone — anyone can present.
- People in my organization — only people in your tenant.
- Specific people — then pick the presenters from the list.
- Only me — you’re the sole presenter.
- Save.
What Each Role Can Do
| Action | Organizer | Presenter | Attendee |
|---|---|---|---|
| Share content | Yes | Yes | No |
| Mute / remove others | Yes | Yes | No |
| Admit from lobby | Yes | Yes | No |
| Manage recording | Yes | Yes | No |
| Change meeting options | Yes | No | No |
| Speak & chat | Yes | Yes | Yes |
The organizer role can’t be reassigned — but you can name co-organizers in Meeting options if you want others to share full control.
Troubleshooting
I don’t see “Make a presenter”
You must be the organizer or a co-organizer to change roles. Presenters can present but can’t promote other people.
The “Who can present?” option is missing
The ability to choose Specific people isn’t available for channel meetings — everyone in the channel is treated as a presenter. Use a standard scheduled meeting if you need to lock down presenters.
I made someone a presenter but they still can’t share
Have them refresh or rejoin. Role changes occasionally take a moment to apply, especially on mobile or web.
Can I assign a co-organizer instead?
Yes. In Meeting options set Choose co-organizers and pick people from your org. Co-organizers get almost all organizer powers (they can’t delete the meeting or change the organizer).
Can presenters be set on the Teams mobile app?
Live role changes during a meeting work on mobile, but setting Meeting options in advance is easiest on desktop or web from the calendar event.
Quick Reference
| Goal | What to do |
|---|---|
| Promote during meeting | People > person’s … > Make a presenter |
| Demote | Person’s … > Make an attendee |
| Set presenters in advance | Calendar > meeting > Meeting options > Who can present? |
| Share full control | Meeting options > Choose co-organizers |
Related Teams guides: How to spotlight in Teams · How to share your screen on Teams · How to schedule a meeting in Teams · The best AI note takers for Zoom, Teams & Meet
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