X Calls (call.x.com): What It Is and How It Works
X Calls is X's new video meeting app at call.x.com, in beta since Oct 2, 2026. What it does, how to start or join a call, and how it compares to Zoom.
Meetings
70 posts
Meeting Invite Template: 8 Copy-Paste Examples (2026)
Copy-paste meeting invite templates for team meetings, client calls, interviews, 1:1s and reschedules, plus what every invite needs and how to send one.
Calendly Launches Callie and Notetaker on Two New Plans
Calendly shipped Callie, an AI assistant you CC into email threads, plus Notetaker. Both sit behind new Standard Plus and Teams Plus tiers at $18 and $24.
Zoom AI in 2026: ZoomMate, Built-In AI, and What Changed
Zoom retired the AI Companion brand and shipped ZoomMate as a paid add-on. What each Zoom AI piece does, the free limits, and how Carly acts on a call.
Calendly Notetaker: What It Does and Who Can Get It
Calendly Notetaker records meetings, writes recaps and drafts follow-ups. What it covers, which platforms it joins, and how the gradual rollout works.
Outlook Scheduling Assistant: A Complete Guide for 2026
How to use the Outlook Scheduling Assistant in every version, what the free/busy colors mean, why external attendees show as blank, and what to do instead.
Can ChatGPT Schedule Meetings? The Honest Answer (2026)
ChatGPT can read your calendar and suggest times, but it can't reliably book meetings on its own. What works, what fails, and what to use instead.
How to Run an All-Hands Meeting Worth People's Time
A research-backed guide to the all-hands (company town hall): why transparency earns the hour, the silence problem that quietly kills it, an agenda built from employees' real questions, remote and hybrid formats, real Q&A, and measurement that proves it's working.
How to Run One-on-One Meetings That Actually Matter
A practical guide to running 1:1 meetings: cadence, who owns the agenda, a default structure, a bank of 1:1 questions, and how to follow up.
How to Write a Meeting Agenda (With 5 Free Templates)
Learn how to write a meeting agenda that keeps meetings on track. Step-by-step guide plus 5 copy-paste templates for team, 1:1, kickoff, client, and board meetings.
Meeting Minutes Template: 4 Copy-Paste Formats + How to Use Them
Free meeting minutes templates for board, team, project, and 1:1 meetings, plus a step-by-step guide to taking, distributing, and tracking minutes.
The Stand-Up Meeting: Format, Questions, and Timing
A research-backed guide to the daily stand-up: what the Scrum Guide actually says, the three-questions history, what studies find makes them useful vs wasteful, remote and async formats, and anti-patterns to avoid.
How to Use Huddles in Slack (2026 Guide)
Start a Slack huddle in a channel or DM, switch between audio and video, share your screen, invite others, use the huddle thread, and check plan limits.
The Meeting Bot Is Now Exhibit A: Why AI Notetakers Became a Legal Liability
Otter and Fireflies face wiretapping and biometric-privacy suits, and IT teams are banning auto-joiner notetaker bots. What the capability test means for meetings.
How to Recover an Accidentally Declined Meeting in Outlook
Accidentally declined an Outlook meeting? Recover it from Deleted Items and re-accept, get a resend, or stop Outlook from auto-deleting invites.
How to Send a Calendar Invite in Outlook (2026 Guide)
Send a calendar invite in Outlook across New, Classic, web, and Mac — add attendees and a Teams link, BCC people, and forward an existing invite.
How to Create a Channel Meeting in Microsoft Teams
Create a channel meeting in Microsoft Teams so the whole channel can see and join — schedule from the Calendar or from inside the channel, add required attendees, make it recurring, and understand standard vs private channel limits.
How to Schedule a Meeting in Gmail
Gmail has no standalone meeting scheduler — you schedule through Google Calendar and Google Meet. Here's every path: create an event from an email, set up a time to meet, and add a Meet link.
How to Schedule a Meeting in Outlook (Step by Step)
Schedule a meeting in Outlook from new Outlook, classic desktop, the web, or mobile — add attendees, make it a Teams meeting, set recurrence, and use Scheduling Assistant to find free times.
How to Schedule a Recurring Meeting in Outlook (2026)
Set up a recurring meeting in Outlook — new Outlook, classic desktop, and the web. Pick daily, weekly, monthly, or custom patterns, set an end date, edit one occurrence vs the whole series, and make it a recurring Teams meeting.
How to Schedule a Recurring Meeting in Microsoft Teams (2026)
Set up a recurring Teams meeting from the Calendar — use the recurrence dropdown for daily, weekly, monthly, or custom, set an end date, edit one occurrence vs the series, and fix the channel-meeting and join-link snags.
How to Add Reactions in Teams (2026)
React to a message in Microsoft Teams chats and channels, and send live emoji reactions during a meeting — like, heart, applaud, laugh, and more.
How to Make Someone a Presenter in Teams (2026)
Assign the presenter role in Microsoft Teams — before the meeting from Meeting options, or live during the meeting — and learn what organizers, presenters, and attendees can each do.
How to See Attendance in Teams (2026)
View and download the attendance report for a Microsoft Teams meeting — during the meeting and afterward from the chat — plus how to turn the report on.
How to Spotlight in Teams (2026)
Spotlight a video for everyone in a Microsoft Teams meeting, spotlight several people at once, and understand how spotlight differs from pin.
Zoom Participant Limits: How Many People Can Join (2026)
How many people can join a Zoom meeting: 100 on Basic and Pro, 300 on Business, 500 on Enterprise, and up to 1,000 with the Large Meeting add-on.
How to Add Google Meet to Google Calendar (2026)
How to add a Google Meet link to any calendar event, make Meet links appear automatically, or remove them — on the web, Android, and iPhone.
Google Meet Participant Limits by Plan (2026)
How many people can join a Google Meet — 100 on free accounts, up to 1,000 on Enterprise, and 100,000 view-only via livestream. Full breakdown by Workspace plan.
How to Schedule a Meeting in Microsoft Teams (2026)
Schedule a meeting in Microsoft Teams from the Calendar, Outlook, or a channel — add attendees, invite guests, make it recurring, or start an instant Meet now.
How to Use Copilot in Microsoft Teams (2026)
Use Copilot in Microsoft Teams to summarize meetings, list action items, catch up on chats, and get a meeting recap — what you need and how to turn it on.
How to Use Whiteboard in Microsoft Teams (2026)
Use Microsoft Whiteboard in a Teams meeting — open it from the Share tray, draw, add sticky notes and templates, collaborate live, and find the board afterward.
Microsoft Teams Meeting Limits: Length & Participants (2026)
How long a Microsoft Teams meeting can run and how many people can join — the 60-minute free cap, the 30-hour paid limit, and participant ceilings by license.
Zoom Time Limits: How Long Meetings Can Last (2026)
How long a Zoom meeting can run on free and paid plans — the 40-minute cap on Basic accounts, the 30-hour paid limit, and how to get around it.
How to Get a Transcript in Teams (2026)
Start a live transcript in a Microsoft Teams meeting, find and download the transcript afterward, and fix transcription when the option is greyed out.
How to Turn On Captions in Teams (2026)
Turn on live captions in Microsoft Teams on desktop, web, and mobile, change the caption language, and fix captions when they won't show up.
Google Meet Time Limits: How Long Calls Can Last (2026)
How long a Google Meet can run on free and paid accounts — the 60-minute group-call cap, the 24-hour limits, and how to get around them.
How to Blur Your Background in Teams (2026)
Blur your background in Microsoft Teams before or during a meeting on desktop and mobile — plus what to do when the blur or background-effects option is missing.
How to Change Your Background on Google Meet (2026)
Blur your background, add a virtual background, or apply a filter in Google Meet — before you join or mid-call, on desktop and mobile.
How to Change Your Background on Teams (2026)
Change your background in Microsoft Teams — pick a built-in image, upload your own custom background, or blur it — before or during a meeting, on desktop and mobile.
How to Create a Poll in Teams (2026)
Create a poll in Microsoft Teams — live in a meeting with the Polls app or ahead of time in a chat — launch it, share results, and fix a missing poll option.
How to Get a Transcript of a Google Meet (2026)
Turn on transcription in Google Meet to save a Google Doc of who said what, where the transcript saves in Drive, and how it differs from live captions.
How to Mute on Teams (2026)
Mute and unmute yourself in Microsoft Teams, use the keyboard shortcut and push-to-talk, and — as an organizer — mute other participants or stop them from unmuting.
How to Pin Someone in Teams (2026)
Pin a participant's video in Microsoft Teams so they stay on your screen, understand pin vs. spotlight, and do it on desktop and mobile — plus how to unpin.
How to Raise Your Hand in Teams (2026)
Raise your hand in a Microsoft Teams meeting on desktop, mobile, and with a keyboard shortcut — plus how to lower it and see who else has raised theirs.
How to Record a Google Meet (2026)
Record a Google Meet to Drive — who's allowed, how to start and stop, where the recording saves, and why the Record option is sometimes greyed out.
How to Record a Teams Meeting (2026)
Record a Microsoft Teams meeting on desktop or mobile, find where the recording saves in OneDrive or SharePoint, and fix it when the Record option is greyed out.
How to Share Screen on Teams (2026)
Share your screen, a single window, or a PowerPoint in Microsoft Teams on desktop and mobile — including how to share computer sound and give control to someone else.
How to Turn Off Your Camera on Teams (2026)
Turn off your camera in Microsoft Teams before or during a meeting, use the keyboard shortcut, and join with video off by default — on desktop and mobile.
How to Use Breakout Rooms in Google Meet (2026)
Split a Google Meet into breakout rooms: create and assign rooms, set a timer, move between them, and broadcast a message to every group.
How to Use Breakout Rooms in Teams (2026)
Create and run breakout rooms in Microsoft Teams — split a meeting into groups, assign people, set a timer, send announcements, and bring everyone back.
How to Change the Host on Zoom (2026)
Make someone else the host on Zoom, assign a co-host, reclaim host, leave a meeting without ending it, and set an alternative host in advance — on desktop and mobile.
How to Change Your Background on Zoom (2026)
Add or change a Zoom virtual background — blur it, use a built-in image, upload your own, or set a video background — on desktop and mobile, even without a green screen.
How to Change Your Name on Zoom (2026)
Change your display name on Zoom before or during a meeting, on desktop, mobile, or the web — including how to add pronouns and what to do when renaming is locked by the host.
How to Pin Someone on Zoom (2026)
Pin a participant's video on Zoom so they stay on your screen, pin multiple people, and use Spotlight to pin a speaker for everyone — on desktop and mobile, plus why pin is greyed out.
How to Raise Your Hand in Zoom (2026)
Raise your hand in a Zoom meeting on desktop, mobile, or by phone using the Reactions menu and keyboard shortcut — plus how the host sees raised hands and lowers them.
How to Record a Zoom Meeting (2026)
Record a Zoom meeting to your computer or the cloud — as a host or a participant. Where the files save, how to grant recording permission, and how to record when it's greyed out.
How to Schedule a Zoom Meeting (2026)
Schedule a Zoom meeting from the desktop app, web portal, or your calendar — set the time, passcode, waiting room, and recurring options, then send the invite so everyone gets the link.
How to Share Your Screen on Zoom (2026)
Share your screen on Zoom from desktop or mobile — a single window, your whole screen, a whiteboard, or just audio. How to share with sound, give others control, and fix 'screen share blocked'.
How to Turn Off Your Camera on Zoom (2026)
Turn your camera off on Zoom before or during a meeting, always join with video off, mute audio and video together, and fix a camera that won't turn back on — on desktop and mobile.
How to Use Breakout Rooms in Zoom (2026)
Create and manage Zoom breakout rooms — split participants automatically or manually, let people self-select, broadcast a message to all rooms, and bring everyone back to the main session.
How to Add Attachments to a Google Calendar Event (2026)
Attach files to a Google Calendar event from Google Drive or your computer so guests have the agenda, deck, or doc ready — plus how to fix sharing permissions and the mobile limitation.
How to See Who Accepted a Google Calendar Invite (2026)
Check RSVP status on a Google Calendar invite — see who accepted, declined, or hasn't responded, read guests' notes, and get emailed when people reply.
How to Cancel a Meeting in Outlook (Every Version, 2026)
Cancel single meetings, recurring series, or just one occurrence in Outlook — plus the difference between Cancel and Delete, what attendees see, and how to recover an accidentally cancelled meeting.
How to Forward a Meeting in Outlook (2026 Guide)
Forward meeting invites as an attendee or organizer across new Outlook, classic Outlook, and the web — with notes on the Allow Forwarding toggle and what recipients actually receive.
How to Create a Teams Meeting in Outlook (2026 Guide)
Schedule Microsoft Teams meetings from Outlook on desktop, web, classic Windows, mobile, and Mac — plus fixes when the Teams button is missing.
How to Use Scheduling Assistant in Outlook (2026 Guide)
Use Outlook Scheduling Assistant to find free time, add attendees, AutoPick a slot, and book rooms across new Outlook, web, classic, and Mac.
How to Create a Calendar Event in Outlook (2026)
Step-by-step guide to creating calendar events in Outlook — web, desktop, classic, and mobile, plus meeting invites, all-day events, and shortcuts.
How to Decline a Meeting Request Professionally (With Email Templates)
How to say no to meeting requests without guilt or awkwardness — templates for declining, redirecting, and handling recurring invites.
The Best Alternative to Calendly: Carly
Compare Carly AI vs Calendly for scheduling. Carly offers AI-powered scheduling with click-to-book, SMS, and email thread awareness - no booking links required.
The Ultimate Meeting Guide: Run Better Meetings in 2026
The ultimate meeting guide for 2026. Learn how to run productive meetings, create effective agendas, and eliminate scheduling overhead. Save hours weekly.