How to Share Screen on Teams (2026)
Sharing your screen in Microsoft Teams takes one click, but the right option depends on what you’re showing — a whole screen, just one app window, or a clean PowerPoint. Here’s how to share on desktop and mobile, pipe in computer sound, and hand control to a teammate.
Share Your Screen on Desktop
- In the meeting, click the Share icon (a screen with an upward arrow) on the toolbar.
- Choose what to share:
- Screen — everything on that display.
- Window — one specific app only (cleaner; hides notifications and other apps).
- PowerPoint Live — share a deck others can navigate themselves.
- Microsoft Whiteboard — a shared canvas.
- A red border shows what’s being shared.
- Click Stop sharing (toolbar or the floating bar at the top) when finished.
Pick Window when you want to keep email and chats private — only that one app is visible.
Share Computer Sound
If you’re showing a video or anything with audio:
- Before you share, turn on Include computer sound (toggle near the share options).
- Already sharing? Click Include computer sound on the floating share bar.
Without this, participants see the video but hear nothing.
Give or Take Control
Let someone else drive what you’re sharing:
- While sharing, open the share toolbar and click Give control.
- Pick the person’s name — they can now click and type on your shared screen.
- Click Take back control to end it.
To request control of someone else’s share, click Request control on their shared content.
Share on Mobile (iOS/Android)
- In the meeting, tap More (the …).
- Tap Share > Share screen.
- Tap Start broadcast (iOS) or Start now (Android).
- Tap the meeting > Stop sharing (or Stop broadcast) to finish.
Mobile shares your whole screen, so close anything private first.
Troubleshooting
Participants see a black screen when I share
This is usually hardware acceleration or a second-monitor issue. Try sharing a Window instead of the full screen, or restart Teams. On Mac, grant Teams Screen Recording permission in System Settings > Privacy & Security.
No one can hear my video
You didn’t enable Include computer sound. Stop, re-share, and turn it on first.
I can’t share — the button is missing
The organizer may have limited who can present. Ask to be made a presenter (Participants > your name > Make a presenter).
Mac won’t let me share my screen
macOS blocks screen capture until you allow it. Go to System Settings > Privacy & Security > Screen Recording, enable Microsoft Teams, then restart the app.
Only one app shows, not my whole desktop
You chose Window, which is intentional — it shares a single app. Switch to Screen to share everything.
Quick Reference
| Goal | What to do |
|---|---|
| Share everything | Share > Screen |
| Share one app only | Share > Window |
| Share a deck | Share > PowerPoint Live |
| Play sound | Turn on Include computer sound |
| Let someone else click | Give control |
| Stop | Stop sharing |
Related Teams guides: How to record a Teams meeting · How to use breakout rooms in Teams · How to create a poll in Teams · How to blur your background in Teams · The best AI note takers for Zoom, Teams & Meet
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