HR & Recruiting Integration
Best AI Assistant for Greenhouse
Carly is an AI assistant that connects to your Greenhouse ATS so you can check where a candidate sits in the pipeline, coordinate interview times, log notes, and chase interviewers for overdue scorecards — all by email or text, without opening Greenhouse.
Try Carly →What Carly can do with Greenhouse
Ask where a candidate stands
Text Carly a candidate's name and get their current stage, interview history, and what's scheduled next — pulled live from Greenhouse instead of pinged to the recruiter.
Chase missing scorecards
Ask who still owes feedback on a loop and Carly lists the outstanding interviewers with how overdue they are. Tell her to nudge them and she emails each one directly.
Coordinate interview times over email
Carly reads the interview kit in Greenhouse, checks your panel's real calendar availability, and runs the scheduling thread with the candidate until a time lands.
Log notes from calls and referrals
Forward Carly your notes from a screen or a referral intro and she writes them to the right candidate's activity feed in Greenhouse, so nothing lives only in your inbox.
The Greenhouse work that happens outside Greenhouse
Greenhouse is the system of record for structured hiring — job posts, stages, interview kits, scorecards, offer approvals. The data model is the whole point: every candidate moves through defined stages and every interviewer fills out the same scorecard. That structure is what makes hiring defensible.
The cost is that a lot of small questions require a login. A hiring manager wants to know whether the backend candidate cleared the onsite. A recruiter needs to know which four interviewers still owe scorecards from Tuesday. Someone has to reschedule a panel because a director's flight moved. None of that is hard work — it's lookups, nudges, and calendar math — but it all lives behind the Greenhouse UI, and most of the people who need the answer are not sitting in the ATS all day.
That gap is where Greenhouse automation actually pays off: not replacing the structured process, but removing the clicks around it.
How Carly works with your Greenhouse account
Greenhouse isn't one of Carly's native connectors, so you connect it with your own Harvest API key. A Greenhouse Site Admin generates one under Configure → Dev Center → API Credential Management, scoped to just the endpoints you want Carly touching — candidates, applications, scheduled interviews, scorecards, jobs. Paste it at carlyassistant.com/integrations and Carly is connected to your account with exactly the permissions you granted and nothing more. Because you scope the key yourself, you decide up front whether Carly can read only or also write notes back.
After that, Greenhouse answers arrive by email or text. "Where is Priya Raman in the platform engineering loop?" gets you her current stage, who has interviewed her, and what's scheduled next. "Who still owes scorecards for the design onsite?" gets you names and how many days late they are. Forward Carly a note from a referral conversation and she logs it on the right candidate's activity feed.
Carly also sees your calendar and inbox, which is where interview coordination stops being tedious. She can look at a Greenhouse interview kit, check who is actually free, and run the back-and-forth over email to land a time — then tell you what got booked.
Who this is for on a hiring team
Recruiters running a dozen open reqs who lose an hour a day to status pings from hiring managers. Hiring managers and interviewers who want pipeline answers without another tool in their day. Talent ops leads who need scorecards in before the debrief and are tired of being the nag. Founders and heads of function at companies that adopted Greenhouse for structure and now want that structure to be less expensive to maintain.
Carly stays on the logistics side of hiring. She does not screen, rank, or score candidates and does not make advance-or-reject calls — evaluation stays with your interviewers and your scorecards, where Greenhouse's process is designed to keep it.
See it in action
How to connect Greenhouse to Carly
Sign up for Carly
Create your account in under 2 minutes.
Connect Greenhouse
Authorize the Greenhouse integration from your Carly dashboard. One click, and you're connected.
Start giving instructions
Email or text Carly with what you need done in Greenhouse. She handles the rest.
Automate Greenhouse in 2 minutes
No complex setup. No code. Just tell Carly what you need.
Get Started →Frequently asked questions
Can AI automate Greenhouse tasks?
Yes, for the logistics around hiring. Connect Greenhouse to Carly with your Harvest API key and you can ask for pipeline status, chase missing scorecards, coordinate interview times, and log notes to a candidate's activity feed — all by email or text. Carly handles the coordination work; candidate evaluation stays with your interviewers and scorecards.
How do I connect Greenhouse to Carly?
Greenhouse is a bring-your-own-key integration. A Greenhouse Site Admin creates a Harvest API key under Configure → Dev Center → API Credential Management, grants it the permissions you want Carly to have, then pastes it at carlyassistant.com/integrations. Any Greenhouse customer can self-provision this key — no partner approval or Greenhouse sign-off required.
Which Greenhouse permissions does Carly need?
It depends what you want her doing. Read access to candidates, applications, jobs, and scheduled interviews covers status lookups and interview coordination. Add scorecard read access to chase outstanding feedback, and note-writing permission if you want her logging call notes back to the activity feed. Harvest keys are scoped endpoint by endpoint, so you can start read-only and expand later.
Does Carly screen or rank candidates?
No. Carly does not evaluate, score, rank, or reject candidates, and she won't make advance-or-reject recommendations. She handles scheduling, status lookups, note logging, and interviewer reminders. Hiring decisions stay with your team and your Greenhouse scorecards.
How is this different from Greenhouse's built-in AI features?
Greenhouse AI works inside the product — scorecard summaries, job description drafting, resume anonymization, filtering in the application review screen. Carly works outside it, over email and text, so people who don't live in the ATS can get pipeline answers and interviewers can be nudged where they already read messages. They cover different problems and run fine alongside each other.
Can Carly schedule interviews in Greenhouse?
Carly reads the interview kit and existing scheduled interviews from Greenhouse, then does the part Greenhouse can't: checking your panel's real calendar availability and running the email thread with the candidate until a time is agreed. She reports back what landed so it can be confirmed in Greenhouse.
What does the Greenhouse integration cost?
Carly is free with Zapier-style workflows; AI agents start at $35/month. The Harvest API key comes from your existing Greenhouse plan at no extra charge — check with your Greenhouse admin, since API credential management is a Site Admin permission.
Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."