Get a four-person panel booked without the calendar Tetris
Email Carly the panel and she'll find mutually-free slots across 4 interviewer calendars, book the events with Zoom links, and send the candidate a clean schedule plus interviewer one-pagers — no calendar Tetris.
What Carly does
- 01 Find mutually-free slots across the 4 interviewer calendars
- 02 Match the candidate's window (from Calendly or email)
- 03 Create calendar events with Zoom links and job context
- 04 Email the candidate the full schedule + interviewer one-pagers
- 05 Put a debrief slot on the hiring team's calendar
Panels booked in 30 seconds
Candidates get a crisp schedule the same day. Interviewers see the context before they walk in. Coordinator time goes to the hard stuff — not to calendar math.
Email this to Carly to kick it off.
Hey Carly, I need to schedule a 4-person interview panel for a candidate this week. The four interviewers are on the thread — please find mutually-free slots across their Google Calendars and match it against the candidate's window (their Calendly link or the times they replied with). Once you've got the slots, create the calendar events with Zoom links and a quick line of job context, then email the candidate the full schedule plus a one-pager on each interviewer. Drop a debrief slot on the hiring team's calendar for right after the last interview. Ask me before sending the candidate email so I can eyeball it. Thanks!
More recipes for hr & recruiting teams
Read the Ashby profile and write a one-paragraph brief — fit, gaps, one question — dropped on the candidate.
Read →BambooHR record, DocuSign envelope, and a personal note from the HM in Drafts within the hour.
Read →BambooHR checklist, Slack invites, a personalized SharePoint welcome page, and a buddy DM before day one.
Read →Ready to automate your busywork?
Carly schedules, researches, and briefs you—so you can focus on what matters.
See what people say
"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."