A meeting link in Outlook can mean a few different things: a Teams join link, a Zoom or Google Meet link, a standalone calendar invite, or a bookable scheduling link. The right choice depends on what you’re trying to do.

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1. Create a Teams Meeting Link

Teams is the default video provider for Microsoft 365 mailboxes. Most Outlook clients now have Teams integration built in.

New Outlook Desktop & Outlook on the Web

1. Open the Calendar view.
2. Click New event (or New meeting).
3. The Teams meeting toggle appears in the event form — turn it on (it may be on by default).
4. Fill in the title, attendees, date, and time.
5. Click Save or Send.

The invite includes a Join Microsoft Teams Meeting link in the body. Anyone with the link can join from a browser or the Teams app.

Classic Outlook for Windows

1. Open the Calendar view.
2. On the Home tab in the ribbon, click New Teams Meeting.
3. Fill in the subject, attendees, date, and time.
4. Click Send.

If the New Teams Meeting button is missing: install the Microsoft Teams desktop app and restart Outlook. The add-in installs with Teams.

Outlook for Mac

1. Open the Calendar view.
2. Click New Event or Meeting.
3. Toggle on Teams Meeting in the event window.
4. Fill in the details and click Send.

Outlook Mobile

1. Open the Outlook mobile app and tap the Calendar icon at the bottom.
2. Tap the + to create an event.
3. Toggle on Teams meeting.
4. Fill in the rest and tap Save or Send.

For a deeper walkthrough see how to create a Teams meeting in Outlook.

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2. Create a Zoom Meeting Link

Zoom isn’t included by default — you’ll need to install the Zoom for Outlook add-in once.

Install the Zoom add-in

1. In Outlook (desktop or web), click Apps or Get Add-ins (location varies by version).
2. Search for Zoom for Outlook.
3. Click Add, then Continue to grant permissions.
4. Sign in to your Zoom account when prompted.

Create a Zoom meeting

New Outlook & Outlook on the web:

1. Open the calendar and click New event.
2. Click the three-dot menu (or the Apps icon) in the toolbar.
3. Select Zoom → Add a Zoom Meeting.
4. The Zoom link is added to the event body.

Classic Outlook for Windows:

1. Click New Items → Meeting in the calendar view.
2. On the Meeting tab, click Add a Zoom Meeting.
3. Sign in if prompted — Zoom adds a join link, dial-in numbers, and meeting ID to the body.

For a deeper walkthrough see how to add Zoom to Outlook calendar.

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3. Create a Google Meet Link in Outlook

Outlook doesn’t have a native Google Meet integration, but you can paste a Google Meet link into any Outlook meeting.

1. Open meet.google.com and click New meeting → Create a meeting for later.
2. Copy the meeting link Google generates.
3. In Outlook, create a calendar event.
4. Paste the link into the body of the invite (or into the Location field).
5. Send the invite.

For recurring Google Meet links, generate them inside Google Calendar instead — Google Meet links from Google Calendar are stable across the recurring series, while manually pasted links don’t auto-rotate.

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4. Create a Calendar Event Without a Video Link

Sometimes you want a calendar invite for an in-person meeting, a phone call, or a placeholder block — no video link needed.

New Outlook & Outlook on the Web

1. Click New event in the calendar.
2. Toggle off the Teams meeting option.
3. Fill in the title, attendees, date, time, and (if relevant) a physical location.
4. Click Save or Send.

Classic Outlook for Windows

1. Click New Meeting (not New Teams Meeting) on the Home tab.
2. Fill in the details and click Send.

The invite arrives as a regular calendar event with no online meeting link attached.

For more, see how to create a calendar invite.

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5. Share a Bookable Meeting Link (Microsoft Bookings)

If you want people to pick a time from your calendar without back-and-forth emails, Microsoft Bookings creates a public scheduling page that auto-creates the Outlook event.

1. Go to bookings.office.com.
2. Click Get it now to set up a Bookings calendar (free with most Microsoft 365 plans).
3. Add a Service — name it (e.g., “30-min intro call”), set duration, buffer time, and your available hours.
4. Connect the service to your Outlook calendar so booked times show as busy.
5. Click Share to get a public booking link.
6. Send the link to anyone — they pick a slot, and Outlook auto-creates the event with a Teams link.

This replaces the “are you free Tuesday at 3?” email loop entirely.

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Add a Meeting Link to an Existing Email

If you already have a meeting scheduled and want to share the link in a new email:

1. Open the meeting from your calendar.
2. Right-click the Join meeting link in the body and select Copy hyperlink (or copy the link text directly).
3. Paste into the new email.

For Teams meetings, you can also click Get a link to share in the meeting details — this gives you a clean, copyable URL.

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Quick Reference

Link type	Where it comes from	Best for
Teams meeting	Built into Outlook (Microsoft 365)	Internal meetings, M365 organizations
Zoom meeting	Zoom for Outlook add-in	Zoom-first organizations, external clients on Zoom
Google Meet	meet.google.com (paste manually)	Mixed Google + Microsoft environments
No video link	Standard calendar event	In-person, phone calls, calendar blocks
Bookings link	bookings.office.com	Letting external people self-schedule

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Common Issues

Teams meeting toggle is missing. This means the Teams add-in isn’t installed or your account isn’t licensed for Teams. Install the Teams desktop app, restart Outlook, and check File → Options → Add-ins in classic Outlook to verify the Microsoft Teams Meeting Add-in for Microsoft Office is loaded.

Recurring meeting link doesn’t work. Recurring Teams meetings share one persistent link across the series — that’s expected. If a guest can’t join a specific instance, they may be using an old link from a forwarded invite. Send them the latest invite directly.

Meeting link is broken or expired. Teams and Zoom links don’t usually expire, but if the meeting was deleted from the organizer’s calendar, the link is invalidated. Recreate the meeting and resend.

The link goes to a Teams login screen. External attendees without Teams accounts can join through the browser — they just need to click Continue on this browser at the login prompt and enter a name as a guest.

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If scheduling meetings (booking links, time-zone juggling, follow-ups) is eating your day, Carly is an AI assistant that handles scheduling, drafts replies, and connects to 200+ apps. Send a request in plain language; the meeting lands on your calendar.

More on Outlook: How to create a Teams meeting in Outlook · How to add Zoom to Outlook calendar · How to set up recurring meetings in Outlook · How to use scheduling assistant in Outlook · How to create a calendar invite · How to share your Outlook calendar

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