How to Categorize Emails in Outlook (Every Version, 2026)
Use color categories in Outlook to tag, organize, and filter your inbox. Covers create, assign, rename, search by category, and auto-categorize rules.
Microsoft 365
50 posts
How to CC in Outlook (Every Version, 2026)
How to CC in Outlook on web, new desktop, classic, Mac, and mobile. Show the CC field, set up always-CC, and learn the difference between CC and BCC.
How to Create a Meeting Link in Outlook (Every Version, 2026)
Create a Teams, Zoom, or Google Meet link in Outlook (or a calendar invite without one) across web, new desktop, classic Outlook, Mac, and mobile.
How to Flag Emails in Outlook (Every Version, 2026)
How to flag emails in Outlook for follow-up: set due dates, reminders, view flagged messages as tasks in Microsoft To Do, and clear flags.
How to Mark All as Read in Outlook (Every Version, 2026)
How to mark all emails as read in Outlook on web, new desktop, classic, Mac, and mobile, plus keyboard shortcuts and folder-level cleanup.
How to Mass Delete Emails in Outlook (Every Version, 2026)
How to mass delete emails in Outlook by sender, date, search, or folder, plus Sweep, rules, and keyboard shortcuts to clear thousands at once.
How to Resend an Email in Outlook (Every Version, 2026)
How to resend an email in Outlook in classic, new Outlook, on the web, and Mac, plus the difference between resend, forward, and recall.
How to Back Up Outlook Emails to PST (2026)
Step-by-step PST export in classic and new Outlook, OLM on Mac, and admin-level Purview Content Search for Microsoft 365 mailboxes.
How to Create a Teams Meeting in Outlook (2026 Guide)
Schedule Microsoft Teams meetings from Outlook on desktop, web, classic Windows, mobile, and Mac — plus fixes when the Teams button is missing.
How to Mark an Email as Unread in Outlook (2026 Guide)
Mark emails unread in Outlook — right-click, keyboard shortcuts, bulk actions, reading-pane timing, and mobile gestures across every version.
How to Report Phishing in Outlook (2026 Guide)
Report phishing and suspicious emails in new Outlook, Outlook on the web, classic Outlook for Windows, Outlook for Mac, and Outlook mobile.
How to Request a Read Receipt in Outlook (2026 Guide)
Request read and delivery receipts in classic Outlook, new Outlook, Outlook on the web, and Outlook for Mac — plus why receipts often fail.
How to Save an Email as PDF in Outlook (2026 Guide)
Save Outlook emails as PDF on new Outlook, the web, classic Windows, Mac, and mobile — plus how to batch emails and keep attachments.
How to Snooze Emails in Outlook (2026 Guide)
Snooze emails in new Outlook, Outlook on the web, classic Outlook for Windows, mobile, and Mac — plus fixes when snooze is missing.
How to Turn On Focused Inbox in Outlook (2026 Guide)
Enable, train, and disable Focused Inbox in new Outlook, Outlook on the web, classic Outlook for Windows, Outlook for Mac, and Outlook mobile.
How to Unsubscribe from Emails in Outlook (2026 Guide)
Unsubscribe from marketing emails in Outlook using the built-in unsubscribe link, Sweep, Block Sender, and Rules — across every version of Outlook.
How to Use Scheduling Assistant in Outlook (2026 Guide)
Use Outlook Scheduling Assistant to find free time, add attendees, AutoPick a slot, and book rooms across new Outlook, web, classic, and Mac.
How to Add Zoom to Outlook Calendar (Every Version, 2026)
Step-by-step instructions for installing and using the Zoom for Outlook add-in to schedule Zoom meetings directly from Outlook calendar — covering classic, new Outlook, web, and mobile.
How to Convert an Email to a Calendar Event in Outlook (Every Version, 2026)
Turn an email into an Outlook calendar event with drag-and-drop, right-click, or the Schedule action — covering new Outlook, classic, web, and mobile.
How to Create a Meeting Poll in Outlook (FindTime / Scheduling Poll, 2026)
Step-by-step guide to creating a meeting poll in Outlook using Scheduling Poll (formerly FindTime) — find a time everyone can meet without the back-and-forth.
How to Delegate Calendar Access in Outlook (Every Version, 2026)
Step-by-step guide to delegating Outlook calendar access — let an assistant or colleague view, edit, or respond to meetings on your behalf, with the right permission level.
How to Fix Outlook Search Not Working (Every Version, 2026)
Step-by-step troubleshooting guide for fixing Outlook search when it returns no results, partial results, or errors — covering classic, new Outlook, web, and mobile.
How to Recover Deleted Emails in Outlook (Every Version, 2026)
Two-stage guide to recovering deleted emails from Outlook — from the Deleted Items folder and from the Recoverable Items server folder, in classic, new, web, and mobile.
How to Send Your Calendar Availability in Outlook (Every Version, 2026)
Step-by-step instructions for sharing free time slots from your Outlook calendar in an email — no add-in, no link, just clean availability blocks recipients can click.
How to Use @Mentions in Outlook (Every Version, 2026)
Step-by-step guide to using @mentions in Outlook email and meeting invites — get attention, auto-add recipients, and filter your inbox by mentions.
How to Use Quick Steps in Outlook (Every Version, 2026)
Step-by-step guide to creating, editing, and using Quick Steps in Outlook to automate multi-step email actions with one click — covering classic, new Outlook, and web alternatives.
How to Add Holidays to Outlook Calendar (2026)
Step-by-step guide to adding public holidays to Outlook Calendar — every version including web, desktop, classic, and mobile, plus custom ICS calendars.
How to Create a Calendar Event in Outlook (2026)
Step-by-step guide to creating calendar events in Outlook — web, desktop, classic, and mobile, plus meeting invites, all-day events, and shortcuts.
How to Create a Poll in Outlook (Every Version, 2026)
Step-by-step instructions for creating polls in Outlook using Microsoft Forms and voting buttons — every version including web, desktop, and mobile.
How to Create a Shared Mailbox in Outlook (2026 Guide)
Step-by-step guide to creating a shared mailbox in Microsoft 365 — admin center setup, adding to Outlook desktop and web, and managing permissions.
How to Create a Task in Outlook (Every Version, 2026)
Step-by-step instructions for creating tasks in Outlook — My Day, To Do integration, flagging emails, assigning tasks, and every Outlook version.
How to Delay Sending an Email in Outlook (2026)
Step-by-step instructions to delay email delivery in Outlook — hold messages in your Outbox before they send using delay delivery rules and per-message settings.
How to Export Emails from Outlook (Every Method, 2026)
Step-by-step instructions for exporting emails from Outlook — PST export, saving as .eml or .msg, Microsoft 365 admin tools, and backup strategies.
How to Import Contacts into Outlook (2026 Guide)
Step-by-step instructions for importing contacts into Outlook — CSV files, vCard imports, Gmail migration, and troubleshooting field mapping issues.
How to Set Default Font in Outlook (Every Version, 2026)
Step-by-step instructions for changing the default font in Outlook — web, new desktop, classic Windows, and Mac, plus cross-client font rendering.
How to Set Up Email Forwarding in Outlook (Every Version, 2026)
Step-by-step instructions to automatically forward emails in Outlook — covering web, new desktop, classic Outlook rules, and Exchange admin.
How to Archive Emails in Outlook (Every Version, 2026)
Step-by-step instructions for archiving emails in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and Outlook mobile, plus how to find archived emails and set up auto-archive.
How to BCC in Outlook (Every Version, 2026)
Step-by-step instructions for using BCC in Outlook — how to show the BCC field, always BCC yourself, and use BCC in Outlook on the web, desktop, and mobile.
How to Block Emails in Outlook (Every Version, 2026)
Step-by-step instructions for blocking emails and senders in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and Outlook mobile, plus how to unblock and manage your blocked senders list.
How to Create a Distribution List in Outlook (2026 Guide)
Step-by-step instructions for creating distribution lists (contact groups) in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and how to manage and edit your lists.
How to Create an Email Template in Outlook (Every Version, 2026)
Step-by-step instructions for creating, saving, and using email templates in Outlook — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and My Templates.
How to Create Folders in Outlook (Every Version, 2026)
Step-by-step instructions for creating folders in Outlook to organize your inbox — covering Outlook on the web, the new desktop app, classic Outlook for Windows, and Outlook mobile.
How to Create Rules in Outlook (Every Version, 2026)
Step-by-step instructions for creating email rules in Outlook to automatically sort, move, flag, or forward messages — covering Outlook on the web, the new desktop app, and classic Outlook for Windows.
How to Recall an Email in Outlook (2026 Guide)
Step-by-step instructions for recalling or unsending an email in Outlook — covering classic Outlook for Windows, the new Outlook app, Outlook on the web, and what actually happens when you hit recall.
How to Set Out of Office in Outlook (Every Platform, 2026)
Step-by-step instructions for setting up out-of-office automatic replies in Outlook on the web, desktop (Windows and Mac), and mobile — including how to set date ranges, customize messages for internal vs. external contacts, and turn it off.
How to Add a Signature in Outlook (Every Platform, 2026)
Step-by-step instructions for adding an email signature in Outlook on the web, desktop (Windows and Mac), and mobile — plus how to add images, hyperlinks, and set different signatures for new emails vs. replies.
How to Schedule an Email in Outlook (Every Version)
Step-by-step instructions to schedule emails for later delivery in Outlook on the web, the new Outlook desktop app, classic Outlook for Windows, and Outlook mobile.
How to Set Up Recurring Meetings in Outlook (2026)
Step-by-step guide to creating and managing recurring meetings in Outlook on the web and desktop, including recurrence patterns, edits, and common fixes.
How to Set Working Hours in Outlook Calendar (2026)
Set working hours in Outlook to signal your availability, trigger outside-hours warnings for colleagues, and automatically reply when you're off the clock.
How to Share Your Outlook Calendar
Learn how to share your Outlook calendar across web, desktop, and mobile platforms, including links, ICS subscriptions, delegate access, and permission levels.