How to Record a Teams Meeting (2026)
Microsoft Teams records meetings to the cloud — there’s no local-file option like Zoom has. The recording saves automatically to OneDrive or SharePoint and drops a link into the meeting chat. Here’s how to record on every platform, who’s allowed to, and where the file ends up.
Record on Desktop
- Start or join the meeting as the organizer or a presenter.
- On the toolbar, click More (the …).
- Choose Record and transcribe > Start recording.
- Everyone gets a banner that recording (and transcription, if on) has started.
- To stop: More > Record and transcribe > Stop recording, or end the meeting.
Recording stops automatically if everyone leaves but no one clicks Stop — it ends after a few minutes of an empty meeting.
Where Teams Recordings Save
Teams no longer uses Stream for new recordings — files go to cloud storage tied to the meeting type:
- Regular meeting / chat meeting: saves to the OneDrive of the person who started the recording, in a Recordings folder.
- Channel meeting: saves to the SharePoint site for that channel, in a Recordings folder.
Either way, a playable link appears in the meeting chat for everyone invited. Open it there, or go to OneDrive > My files > Recordings.
Record on Mobile (iOS/Android)
- In the meeting, tap More (the …).
- Tap Record and transcribe > Start recording.
- Tap More > Stop recording to finish.
The recording lands in the same chat and cloud folder as a desktop recording — you can watch it from the meeting chat on your phone.
Troubleshooting
The Record option is greyed out or missing
You’re likely an attendee, not a presenter. Recording is limited to the organizer and presenters from the same organization. Ask the organizer to record or to make you a presenter (Participants > your name > Make a presenter).
Guests and external people can’t record
Recording is blocked for guests, anonymous joiners, and people from other organizations by design. Someone from the host organization has to start it.
I can’t find the recording after the meeting
Check the meeting chat first — the link posts there. If it’s not ready, cloud processing can take a few minutes. Otherwise look in OneDrive > Recordings (regular meetings) or the channel’s SharePoint > Recordings (channel meetings).
Recording starts but there’s no transcript
Transcription is a separate toggle. Use More > Record and transcribe > Start transcription to capture captions and a searchable transcript alongside the video.
Admin has disabled recording
Your IT admin controls recording in the Teams admin center. If the option never appears for anyone, the policy is off — that’s an admin change, not a per-meeting setting.
Quick Reference
| Goal | What to do |
|---|---|
| Record a meeting | More > Record and transcribe > Start recording |
| Stop recording | More > Record and transcribe > Stop recording |
| Find a regular recording | OneDrive > Recordings (or meeting chat) |
| Find a channel recording | Channel’s SharePoint > Recordings |
| Let someone else record | Make them a presenter |
| Add a transcript | More > Record and transcribe > Start transcription |
Related Teams guides: How to share your screen on Teams · How to create a Teams meeting in Outlook · How to use breakout rooms in Teams · How to raise your hand in Teams · The best AI note takers for Zoom, Teams & Meet
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