May 23, 2026

7 Best Todoist Alternatives in 2026

Todoist is a fast, well-designed task manager — but people look for alternatives when they want features behind its Pro tier (reminders, calendar layout, more filters), tighter integration with a specific ecosystem (Microsoft, Google, Apple), or simply a different feel for capturing and organizing tasks.

One honest distinction before the list. If you want a different to-do app, pick one of the six below. But there’s a different option worth knowing: instead of organizing tasks yourself, you can hand them to an assistant who does them. That’s where Carly fits — and it connects to Todoist too, so it can also just keep your existing list current.

1. Carly — hand off the task, don’t just track it

Carly is an AI assistant you email like a colleague. Give it a name and its own email address, then email or text it a task — “schedule a call with Dana next week,” “reply to this and CC me,” “remind me Friday and book the room.” Instead of adding it to a list you’ll work later, Carly does it.

What makes it different from Todoist: Todoist is where you organize the work you’ll do; Carly is who you delegate it to. And if you still want a list, Carly connects to Todoist and can add, complete, and reschedule tasks for you over email or text.

Best for: People who want tasks handled, not just tracked.

Pricing: $35/month flat

2. TickTick

The closest feature-for-feature rival — tasks, a built-in calendar, habit tracking, and a Pomodoro timer in one tidy app, often at a lower price than Todoist Pro.

What makes it different from Todoist: TickTick bundles a calendar view, habits, and a focus timer that Todoist either lacks or gates. Todoist is sleeker and more refined; TickTick does more out of the box.

Best for: People who want tasks, calendar, and habits in one app.

Pricing: Free tier; paid from ~$3/month

3. Microsoft To Do

Free and tightly woven into Microsoft 365 and Outlook, with a clean “My Day” planner. The obvious pick if you live in the Microsoft world.

What makes it different from Todoist: Microsoft To Do is free and integrates natively with Outlook tasks and flagged email; Todoist is more powerful and cross-platform. To Do wins on price and Microsoft fit; Todoist on features.

Best for: Microsoft 365 and Outlook users who want a free task list.

Pricing: Free

4. Google Tasks

Simple, free, and built into Gmail and Google Calendar. For lightweight to-dos inside the Google ecosystem, it’s already there.

What makes it different from Todoist: Google Tasks is minimal — basic lists and due dates tied to Gmail and Calendar, without Todoist’s projects, labels, and filters. Simpler and free; far fewer features.

Best for: Google users who want basic tasks inside Gmail and Calendar.

Pricing: Free

5. Things

A beautifully designed, Apple-only task manager with a one-time purchase instead of a subscription — a favorite for individuals who value craft and calm.

What makes it different from Todoist: Things is Apple-exclusive, pay-once, and design-led; Todoist is cross-platform and subscription-based with collaboration. Things for solo Apple users who want polish; Todoist for cross-platform and teams.

Best for: Apple users who prefer a one-time purchase and elegant design.

Pricing: One-time purchase (per platform)

6. Notion

A full workspace where tasks live alongside notes, docs, and databases — best when you want your to-dos connected to everything else you’re working on.

What makes it different from Todoist: Notion is a build-your-own system; Todoist is a ready-made task app. Notion is more flexible and connected; Todoist is faster for pure task capture. See Notion alternatives.

Best for: People who want tasks inside a broader workspace.

Pricing: Free tier; paid from ~$10/seat/month

7. Asana

A team project tool with task management at its core — the step up when your to-dos are really shared team work, not a personal list.

What makes it different from Todoist: Asana is built for team projects (assignments, timelines, workflows); Todoist is personal-first with light sharing. Asana for teams; Todoist for individuals. See Asana alternatives.

Best for: Teams that need shared projects, not just personal lists.

Pricing: Free tier; paid from ~$11/seat/month

Todoist Alternatives Compared

Tool	Best for	Free tier	Carly connects	Starting price
Carly	Handing tasks off to get done	—	Itself + Todoist & some below	$35/mo flat
TickTick	Tasks + calendar + habits	Yes	Yes	~$3/mo
Microsoft To Do	Microsoft/Outlook users	Yes	No	Free
Google Tasks	Google ecosystem	Yes	Yes	Free
Things	Apple users, pay-once	No	No	One-time
Notion	Tasks inside a workspace	Yes	Yes	~$10/seat/mo
Asana	Team projects	Yes	Yes	~$11/seat/mo

FAQ

What is the best alternative to Todoist? For the closest feature match, TickTick; for Microsoft users, Microsoft To Do; for Apple users, Things; for a full workspace, Notion. If you’d rather delegate tasks than organize them, Carly gets them done over email or text — and can keep your Todoist list current too.

What’s the difference between a task manager and Carly? A task manager is where you store and organize work you’ll do later. Carly is an assistant you hand work to — you email or text the task and she completes it (scheduling, replies, bookings), or updates your task app for you if you want a record.

Do I have to leave Todoist to use Carly? No. Carly connects to Todoist directly, so she can add, complete, and reschedule tasks for you. The alternatives above are for people who want a different task app — Carly works with several of those too.

Is there a free Todoist alternative? Microsoft To Do and Google Tasks are free, and TickTick, Notion, and Asana have free tiers (as does Todoist). Pick based on ecosystem fit and the features you actually use.

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