Vagaro Pricing: $30 to $90, Capped at Seven Staff
Vagaro charges $30 a month for one bookable employee, and $10 for each additional one, up to a ceiling. At seven bookable employees the price stops climbing at $90 a month, and stays there no matter how many more you add.
There are no plan tiers. Everyone gets the same feature set, and the only variable is how many people on your team take bookings.
The full ladder
| Bookable employees | Monthly | First 6 months |
|---|---|---|
| Just me | $30.00 | $23.99 |
| 2 | $40.00 | $33.99 |
| 3 | $50.00 | $43.99 |
| 4 | $60.00 | $53.99 |
| 5 | $70.00 | $63.99 |
| 6 | $80.00 | $73.99 |
| 7+ | $90.00 | $83.99 |
Vagaro is currently running an introductory rate of $6.01 off for the first six months, applied identically at every step.
The seven-employee ceiling is the story
Everything below seven is straightforward: $30 plus $10 a head. What makes Vagaro cheap for a busy shop is that the seventh employee is the last one you pay for.
A salon with 7 stylists pays $90 a month. A salon with 25 stylists also pays $90 a month. At seven staff you are paying $12.86 per bookable employee. At twenty-five you are paying $3.60.
If you are running a large single-location salon, spa or barbershop, this ceiling is the most aggressive pricing in the category. If you are a solo practitioner, $30 is competitive but not remarkable, and you are on the least efficient rung of the ladder.
The one thing to check is what counts as bookable. The ladder prices employees who take appointments on the calendar. Front desk and support staff are a different question, and worth confirming for your setup before you commit.
What is included at every level
Because there are no tiers, the same list applies whether you pay $30 or $90:
- AI-powered business tools and marketing
- Payments, with a free credit card reader when you sign up for Vagaro Merchant Services
- Calendar and resource management
- Customer waitlist options
- Memberships, packages and gift certificates
- 1,000 free emails monthly
- Advanced reporting
- Customer loyalty programs
- Customer tracking and client data
- SOAP notes
- Business and employee booking widgets
- Daily Deals
- Inventory tracking and invoices
- A free listing on the Vagaro Marketplace
- Unlimited notifications and appointment reminders
- Online booking on Vagaro, Instagram, Facebook and Apple Maps
Two of those are worth pulling out. SOAP notes at $30 a month puts Vagaro in reach of massage therapists and small clinics that would otherwise be shopping in a much more expensive category. And unlimited appointment reminders removes the usual per-message anxiety, though the 1,000 free emails a month is a real number to watch if you run marketing campaigns.
Multi-location is a different conversation
The ladder above applies to one location. Multi-location businesses get an enterprise platform with data syncing across sites and team management, and it is contact-sales only. No published price.
Cancellation and trial
There is a free trial, and Vagaro states you can cancel anytime with no cancellation fees. Exclusions apply to the introductory rate, so read those before assuming the $23.99 carries past month six.
The part the ceiling does not cover
At $90 a month for an unlimited number of stylists, Vagaro’s scheduling economics are hard to argue with. The booking widget, the marketplace listing and the reminders do a lot of work for the money.
What the price does not cover is everything that arrives as a message rather than a booking. The client who DMs asking whether you do balayage and what it costs. The regular who emails to move Thursday and needs three alternatives. The supplier confirming a delivery. Those never touch the booking calendar, and they land on whoever is at the desk between clients.
Carly handles that layer. Zapier-style workflows are free, so rebooking nudges, no-show follow-ups and review requests cost nothing to run. Booking pages and connected calendars are unlimited, which sits comfortably alongside a system already priced for unlimited staff. Every Gmail and Outlook account connects as its own authorized connection, so replies go out from the address the client already writes to. The agent that reads the message, drafts the reply and books the appointment starts at $35 a month, and Carly connects to thousands of apps, so the calendar, the notes and the payments stay in Vagaro.
FAQ
How much does Vagaro cost per month? $30 for one bookable employee, rising $10 per employee to $90 at seven or more. There is currently an introductory rate of $6.01 off for the first six months.
Does Vagaro have plan tiers? No. There is one feature set, and the price is set purely by how many bookable employees you have.
What is the maximum Vagaro costs? $90 a month for a single location. The price stops increasing at seven bookable employees, so larger teams pay the same as a team of seven.
Is there a Vagaro free trial? Yes, and Vagaro says you can cancel anytime with no cancellation fees.
Does Vagaro include SOAP notes? Yes, at every price point, along with memberships, packages, gift certificates, loyalty programs and inventory tracking.
How much is Vagaro for multiple locations? Multi-location is a separate enterprise platform with no published price. It is sold through the multi-location team.
More: Vagaro AI · Mindbody pricing · Best AI agents for scheduling · Best AI tools for therapists · Best booking page builders
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"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
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