9 Best WhenIsGood Alternatives for Group Scheduling (2026)
WhenIsGood is about as simple as group scheduling gets: click the grid for the times that work for you, get a link, send it around, and watch the overlap fill in. No account, no ads, no clutter.
That simplicity is also the ceiling. The grid is dated, there’s no calendar integration, timezone handling is limited, and every participant is marking availability from memory rather than from their actual schedule.
Here are 9 WhenIsGood alternatives worth a look.
1. Carly
Carly keeps the click-the-grid simplicity of WhenIsGood but adds the piece it’s missing: participants can connect their Google Calendar or Outlook and the grid auto-fills their busy times. Your calendar stays private — everyone else only sees free/busy, not your actual events.
Gray cells are auto-filled from connected calendars. Teal intensity shows group overlap.
No account required, works on mobile, and if nobody wants to touch a grid you can coordinate over email instead — Carly’s AI runs the back-and-forth and proposes times. For 1:1 meetings, Carly also offers free booking pages.
What makes it different from WhenIsGood: WhenIsGood is a static grid you fill from memory. Carly lets the calendar do the work, handles timezones automatically, and is part of a full AI agent platform — 70+ integrations across calendars, CRM, messaging, and project management.
Pricing: Free
2. When2Meet
The other bare-bones classic. Enter dates, paint availability, share a link. Ad-free and unchanged since the mid-2000s. Functionally close to WhenIsGood — pick whichever grid you find less ugly.
Best for: Groups who want the absolute minimum with zero friction.
Pricing: Free
3. LettuceMeet
A modern take on the availability grid, with a mobile-friendly UI and an optional Google Calendar view alongside the grid. Free, no account required for guests.
Best for: Groups who want WhenIsGood’s model with a far better interface.
Pricing: Free
4. Crab.fit
Open-source When2Meet replacement with a live-updating heat map, automatic timezone handling, and a clean UI. Source is on GitHub, with a native Android app. Anonymous by default.
Best for: Groups who want grid polish plus open source and real timezone support.
Pricing: Free (open source)
5. Rallly
A clean, open-source Doodle alternative. Rallly uses the “vote on candidate times” model rather than a paint-the-grid model — better when you already have a few slots and just want a quick group verdict.
Best for: Teams who want a simple vote-on-times tool without ads.
Pricing: Free (open source)
6. Doodle
The incumbent in the vote-on-times camp. Free tier has ads and a one-active-poll limit, but the UX is polished and the brand recognition means you can drop a link without explaining it.
Best for: Teams that want a name everyone already recognizes.
Pricing: Free with ads; Pro from $8.95/month
7. Framadate
Privacy-first open-source polling from Framasoft. No tracking, no cookies, no account. Candidate dates or free-text options, and self-hostable.
Best for: Privacy-conscious groups and teams with data sovereignty requirements.
Pricing: Free (open source)
8. Microsoft Outlook Scheduling Poll (FindTime)
Built into Outlook. Insert a poll into an email, recipients vote from the email itself, and Outlook books the event automatically. Zero links, zero extra apps.
Best for: Microsoft 365 teams who live in Outlook.
Pricing: Included with Microsoft 365
9. Cal.com
Open-source scheduling platform with collective event types, round-robin routing, and embeddable booking pages. More infrastructure than a poll — better when group coordination is one of several scheduling problems you’re solving.
Best for: Teams who want self-hosted scheduling with group coordination baked in.
Pricing: Free tier available; Teams from $15/user/month
WhenIsGood Alternatives Compared
| Tool | Model | Free tier | Account needed | Calendar sync | Open source |
|---|---|---|---|---|---|
| Carly | Availability grid + email | Yes | No | Yes (auto-fill) | No |
| When2Meet | Availability grid | Yes | No | No | No |
| LettuceMeet | Availability grid | Yes | No | View only | No |
| Crab.fit | Availability grid | Yes | No | No | Yes |
| Rallly | Vote on times | Yes | No | No | Yes |
| Doodle | Vote on times | With ads | No | Paid only | No |
| Framadate | Vote on times | Yes | No | No | Yes |
| Outlook Poll | Vote on times | With M365 | Yes | Yes | No |
| Cal.com | Team availability | Yes | Yes | Yes | Yes |
Static grids vs. calendar-connected grids
WhenIsGood is great for a quick, one-off poll where everyone roughly knows their week. The model breaks down as groups get bigger or schedule more often — marking availability from memory across a multi-day window is where the errors creep in.
Calendar-connected tools like Carly start the grid pre-filled from Google Calendar or Outlook, so participants only mark their preferences on top of known conflicts. Same click-the-grid simplicity, without asking anyone to reconstruct their schedule by hand.
More on scheduling: When2Meet alternatives · LettuceMeet alternatives · Doodle alternatives · Group scheduling tools · StrawPoll Meetings alternatives · Timeful alternatives · PollUnit alternatives
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"Before Carly, I relied on a Calendly link, but the whole process felt impersonal and not very professional. Carly changed that by handling all the back-and-forth, so I'm no longer stuck in endless email threads trying to line up schedules.
Now Carly reaches out to candidates, shares my real-time availability, lets them pick a slot, then sends a Zoom link and drops it straight into my calendar. She sends reminders to both of us before each call, which has significantly reduced no-shows and last-minute confusion.
On top of scheduling, Carly acts like a full executive assistant, sending me my schedule the night before so I can prepare for each call. It reminds me of the old x.ai assistant, but Carly is noticeably smarter, faster, and better suited to my healthcare recruitment business."
