Akiflow Review (2026): Is It Worth $34 a Month?
Akiflow pulls tasks out of Gmail, Slack, Asana, Notion, Jira and a dozen other tools into one inbox, then lets you drag them onto your calendar as time blocks. It is built for people who plan their own day, fast, from the keyboard.
The short verdict: Akiflow is one of the best tools available for manual time blocking, and its task consolidation is the reason most fans stay. The catches: there is no free plan, it costs $34 a month (or $19 a month billed yearly), the most common complaints are about trial and renewal charges, and the mobile app lags the desktop one. Its AI assistant, Aki, organizes your tasks and calendar; it doesn’t coordinate with other people. If the work you want off your plate is email and scheduling with clients or colleagues, Carly does that part for you.
Akiflow at a glance
| Akiflow (as of Sep 29, 2026) | |
|---|---|
| What it is | Universal task inbox plus calendar for time blocking, with an AI assistant (Aki) |
| Who makes it | Akiflow Inc., a Y Combinator Summer 2020 company led by co-founders Nunzio Martinello (CEO) and Sebastiano Favaro (CTO) |
| Platforms | macOS and Windows desktop apps, web, iOS and Android; no Linux desktop app listed |
| Price | Pro: $34/month billed monthly, or $19/month billed yearly ($228/year) |
| Free plan / trial | No free plan; 7-day trial, card required |
| Best for | Founders and managers who time-block every day across several task tools |
| Biggest limitation | You still place and move the blocks; Aki doesn’t talk to other people for you |
What Akiflow actually does
Universal inbox. Native integrations pull tasks from Gmail, Outlook email, Slack, Microsoft Teams, Notion, Asana, ClickUp, Trello, Todoist, Jira, GitHub, Linear and Microsoft To Do, with Zapier and IFTTT for everything else. The email side is simple: star or label an email in Gmail and it becomes a task; unstar it and the task is marked done.
Time blocking on your calendar. Akiflow syncs Google Calendar and Outlook, including multiple accounts. You drag tasks onto the calendar or into Time Slots that act as containers for a batch of tasks. This is manual by design: Akiflow’s own FAQ says it does not “silently rearrange the calendar like a fully autonomous scheduler.” The closest thing to auto-scheduling is Schedule Optimizer, which reflows tasks after one you resize or move.
Command bar and keyboard-first design. The Command Bar opens globally with Cmd+E on Mac (Ctrl+E on Windows) so you can capture a task from any app, with natural language (Akiflow’s example: “Call John tod 3pm for 1h”) filling in date and duration.
Daily planning ritual. Guided Daily Planning, Daily Shutdown, Weekly Planning and Weekly Shutdown rituals walk you through recaps, goals, and blocking out the week.
Booking links. Share Availability turns slots you drag across into a single-use or recurring booking link, with buffers, minimum notice, and a daily meeting cap.
Aki, the AI assistant. Aki started on WhatsApp and arrived inside the Akiflow apps as a beta on March 6, 2025. It’s included in Pro. You chat or send voice notes in the app, on WhatsApp, or through Siri, and it can create and move tasks, time slots and events, check your free time, and add guests. You can forward an email to aki@akiflow.com to turn it into a task or event, but the help center notes Aki “does not process emails where Aki is added as CC or BCC”. Aki also can’t create recurring events yet. Handling “entire conversations over phone, text and emails” is marked “Coming soon” on Aki’s product page.
Meeting Assistant and MCP. The Meeting Assistant launched March 10, 2026. It joins Zoom, Google Meet and Teams calls, transcribes them, and turns action items into tasks; it’s a $19/month add-on, and subscribers get 3 free transcripts to try it. The June 25, 2026 Summer Release added a hosted MCP server so Claude or ChatGPT can read and edit your Akiflow tasks and calendar, along with long-requested subtasks.
What users say
Akiflow rates 4.4 out of 5 on Trustpilot, 4.2 from 189 ratings on the US App Store, and 3.7 from 339 reviews on Google Play (checked Sep 29, 2026).
Where it earns its price
Consolidation is the headline praise. A Trustpilot reviewer in August 2026 wrote: “I especially appreciate being able to bring in tasks from other tools I use, such as Asana, Gmail, and Todoist.”
The planning flow is the second. A July 2026 Trustpilot reviewer said “the daily planning view has basically become part of my morning routine now.”
Aki has fans too. A March 2026 App Store reviewer wrote: “It really does feel like I’m talking to a person and asking them to make changes on my to-do list. For example, I typically will ask it to move over any low priority overdue items to the next time slot and it does it well.”
Our read: people who already time-block across several task apps love it.
Where people get stuck
Billing. This is the loudest theme on Trustpilot. An April 2026 reviewer who used the trial for under a day wrote they were “hit with a massive SGD 182.55 (USD 136.80) annual charge without receiving any clear reminder email (not even in spam).” Another, in May 2026, said “a year later, having received no reminders or other comms from them I was dismayed to see another annual charge of $228 on my account.” Akiflow’s public replies say reminders are emailed but “can sometimes go unnoticed.”
Price. A 3-star App Store review titled “Great, but Pricey” put it plainly: “Only downside is that it’s very pricey. Way more than any other calendar app.” An r/productivity user agreed: “I did use AkiFlow and actually really liked it but it’s a bit pricey and was missing the status feature I wanted.”
Sync and bugs. An April 2026 App Store reviewer wrote: “I had great hopes for this app but ended up spending the majority of my time working out bugs with email syncing and default reminders duplicating.” On r/Akiflow, a long-time user reported that “Occasionally in focus mode (big task window for editing) task description just vanishes.” The September 24, 2026 release notes still list a string of calendar sync fixes.
Mobile. A May 2026 App Store reviewer said “Akiflow’s reliance on React Native and a JavaScript bridge makes the mobile experience frustratingly laggy and glitchy.” In September 2026, an r/Akiflow user asked about dragging tasks to the calendar: “Why oh why has this feature been removed from the mobile app?”
AI priorities. Not everyone wanted Aki. One r/Akiflow post complained the team was “prioritizing “AKI” the AI that many users do not want AT ALL.” Another user wrote: “I did not realize that I would lose access to the AI after a certain number of messages.” Akiflow doesn’t publish that cap. A would-be switcher on r/productivity found it “a little to manual for my liking even with the new AI aspects.”
Our read: set a reminder before the trial ends, and treat the phone app as a companion, not your main planner.
Akiflow pricing
Prices as listed on Akiflow’s pricing page on Sep 29, 2026 (USD, US checkout; Akiflow says it may apply local purchasing-power pricing in some countries). Full breakdown in our Akiflow pricing guide.
| Plan | Price | Notes |
|---|---|---|
| Pro, monthly | $34/month, billed monthly | All features, Aki and MCP included |
| Pro, yearly | $19/month, billed yearly ($228) | Same features; Akiflow labels it a promo, “Save 44%“ |
| Believer | $357.60 for 2 years, or $699 for 5 years | Same Pro plan, prepaid |
| Meeting Assistant | +$19/month | Optional add-on for recording and transcripts |
| Teams | Contact sales | No published per-seat price |
A solo user pays $408 a year on monthly billing or $228 upfront on yearly; adding Meeting Assistant makes yearly $456.
Problems and limits
- No free plan, and the trial auto-converts. Akiflow’s FAQ confirms the subscription starts after 7 days unless cancelled, the root of most 1-star reviews above.
- You do the scheduling. A September 2025 App Store reviewer wrote: “I did not like the AI scheduling as it does not like Motion, which schedules your events automatically.” If that’s you, see Motion vs Akiflow and our Motion AI review.
- Aki works on your stuff, not with other people. It ignores emails it’s CC’d on, and conversations on your behalf are still “Coming soon.”
- Desktop-first. The global Command Bar is desktop-only, and mobile reviews trail desktop ones.
Akiflow vs Carly
| Akiflow | Carly | |
|---|---|---|
| Core job | Collects your tasks so you can time-block them | Does email and scheduling work for you |
| How you use it | Desktop, web and mobile apps | CC or forward Carly on email, text it, or use the web app |
| Scheduling with other people | Booking links you send | CC Carly on a thread; it finds times, sends invites, handles reschedules |
| Booking pages and polls | Share Availability links | Booking pages plus group availability polls |
| Inbox | Turns starred emails into tasks | Triages, drafts, replies, and follows up |
| Automations | Aki Workflows, Zapier, IFTTT | Visual workflows triggered by new emails, calendar events, forms, or schedules |
| Apps | Native task-tool integrations plus Zapier | Connects to thousands of apps, including Asana, Slack, Notion, and HubSpot |
| Price | $34/month or $19/month billed yearly | Free Zapier-style workflows; AI agents from $35/month |
Akiflow is a better cockpit for your own day. But much of a busy week is email threads with other people: a client who wants “sometime next week,” a partner moving Thursday. Akiflow turns those emails into tasks for later. Carly handles them: CC it on the thread and it proposes times from your Google or Outlook calendar, replies to everyone, and sends the invite.
Carly also triages the rest of your inbox, and Email Agents give you separate assistants with their own email address for intake or support. Plenty of people could run both: Akiflow for their own focus time, Carly for anything involving someone else. For a team rollout, book a call.
Who should use Akiflow, and who should look elsewhere
Use Akiflow if:
- You time-block daily and want tasks from Gmail, Slack, Asana, Jira or Notion in one place
- You work at a Mac or Windows desktop and like keyboard shortcuts
- You want a guided planning ritual
Look elsewhere if:
- You want an app that schedules tasks for you (see Akiflow vs Reclaim and our Reclaim AI review)
- You prefer a calmer, reflective planner (see Akiflow vs Sunsama and Sunsama alternatives)
- Your bottleneck is scheduling and email with other people (Carly handles that)
- You plan mostly from your phone
More options: Akiflow alternatives.
FAQ
Is Akiflow worth it?
For people who time-block daily across several task tools, yes. At $34 a month (or $19 billed yearly) it’s poor value if you want automatic scheduling or a strong phone app. If you need someone to handle scheduling emails, Carly fits better.
How much does Akiflow cost?
As of Sep 29, 2026, Akiflow Pro is $34 per month billed monthly or $19 per month billed yearly ($228 a year). Two- and five-year Believer plans cost $357.60 and $699, and Meeting Assistant is a $19/month add-on. See our Akiflow pricing breakdown.
Does Akiflow have a free plan?
No. The 7-day trial requires a card and converts to paid unless you cancel, so set a reminder before day 7.
What is Akiflow’s AI (Aki)?
Aki is a chat assistant included in Pro, in beta inside the apps since March 2025. It creates and moves tasks, events and time slots, checks your availability, and runs recurring automations like a daily brief, in the app, on WhatsApp, or through Siri.
Does Akiflow work with Outlook?
Yes. It syncs Outlook and Microsoft 365 calendars and turns Outlook emails into tasks. For an assistant that also replies and schedules from your Outlook inbox, Carly works with Outlook and Microsoft 365 as well as Gmail.
Related: Morgen vs Akiflow · Best AI tools for time blocking · Time blocking guide
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