How to Share a OneNote Notebook (2026)
OneNote sharing works through OneDrive, so a notebook must be stored online (not on a local-only OneNote) to share it. You can invite specific people or hand out a link, and choose whether they can edit or only view.
1. Share with Specific People (Windows & Mac)
- Click Share in the top-right corner.
- Type the email addresses of the people you want.
- Choose Can edit or Can view.
- Add a note if you like, then click Send.
They’ll get an email link to open the notebook in OneNote or the browser.
2. Share a Link Instead
- Click Share > Copy Link (or Get a link).
- Set the link to Can edit or Can view.
- Paste the link into a message or chat.
Anyone with the link and access can open the notebook.
3. Manage or Stop Sharing
- Open Share again.
- You’ll see who has access.
- Change a person’s permission, or set it to Stop sharing / Remove to revoke access.
You can also manage sharing from the notebook in OneDrive online.
4. OneNote on the Web & Mobile
At onenote.com/notebooks, click Share in the top-right. On iOS and Android, tap the Share icon, then add people or copy a link. All edits sync live, and you’ll see collaborators’ changes appear in the notebook.
5. Troubleshooting
The Share button does nothing
The notebook is stored locally. Move it to OneDrive (File > Share > Move Notebook) so it can be shared.
A collaborator can’t edit
Their link or invite is view-only. Reopen Share and switch them to Can edit.
Changes aren’t showing up for others
Sharing relies on sync. Force a sync (Shift+F9 in Windows) and confirm everyone is online.
Related OneNote guides: How to sync OneNote · How to password protect OneNote · How to recover deleted pages · How to export to PDF · How to link notes
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