How to Use Calendar View in Asana (2026 Guide)
Calendar view lays your Asana tasks out by due date on a monthly (or weekly) grid, so deadlines are obvious and rescheduling is a drag-and-drop. It’s available on every plan. Here’s how to use it for a project and for your own work.
1. Open Calendar View
- Open the project.
- Click the Calendar tab in the view bar.
- If it isn’t there, click the +, choose Calendar, and it’s added.
Tasks appear on the day they’re due. A task with no due date won’t show on the calendar — Asana keeps undated tasks in a side panel you can drag onto a date to schedule them.
2. Reschedule by Dragging
- Move a deadline: drag a task from one day to another to change its due date.
- Spot overloaded days: stacked tasks on a single date are an instant sign to rebalance.
- Add a task on a date: click a day and create a task already due that day.
3. See My Tasks on a Calendar
Your personal workload has its own calendar:
- Click My Tasks in the sidebar.
- Switch to the Calendar tab.
This shows every task assigned to you across all projects, by due date — the cleanest way to see what’s actually on your plate this week.
4. Color-Code and Filter
- Color by: color tasks by a custom field, assignee, or project to read the calendar faster.
- Filter: narrow to one assignee or status when a shared project calendar gets crowded.
5. Sync to Google Calendar or Outlook
You can mirror an Asana calendar into your main calendar as a read-only feed:
- Open the project’s Calendar view.
- Click the view options (···) and choose Sync to Calendar.
- Copy the iCal link and add it in Google Calendar (“From URL”) or Outlook (“Add calendar → Subscribe from web”).
The feed updates on your external calendar’s own refresh schedule, so changes can take a while to appear. It’s one-way: edits happen in Asana, not in Google or Outlook.
6. Troubleshooting
Tasks aren’t showing on the calendar
They need a due date. Drag undated tasks from the side panel onto a date, or add due dates in List view.
My synced Asana calendar is out of date
The iCal feed is read-only and cached by Google/Outlook — refreshes can lag by hours. For real-time accuracy, check inside Asana.
I can’t edit Asana tasks from Google Calendar
Expected. The sync is one-way. Make changes in Asana; they flow out to the subscribed feed, not the other way.
Multi-day tasks look like single days
Calendar plots the due date. To show a span, give tasks a start and due date and use Timeline view instead.
I want two-way calendar sync
Asana’s native feed is one-way. For live, two-way scheduling between Asana and your calendar, connect them through an assistant or automation — see Carly’s Asana integration.
More on Asana: How to use board view in Asana · How to create a Gantt chart in Asana · How to set a recurring task in Asana · How to use custom fields in Asana. To keep Asana and your calendar in sync both ways, see Carly’s Asana integration.
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